About
When your institution receives bills, your accounting department may create a voucher in Campus Cafe, indicating an accounts payable. When you are ready to pay these vouchers, run the accounts payment processing process.
Prerequisites
Required permissions
Module | Number | Description |
|---|---|---|
Accounts payable | 111 | Access to payment processing |
Instructions
Select vouchers
Choose which bills to pay.
Go to Accounting > A/P Payment Processing
...
.
Click Select
...
vouchers for
...
payment.
Select vouchers to pay. Click a column header to
...
sort
...
vouchers
...
, such as sorting by due date
...
.
Click
...
Edit Selected
...
to choose the payment method.
Add voucher to payment batch
...
:
...
Puts the
...
selected
...
voucher(s) in the payment batch.
...
Add Voucher to payment batch as separate check
...
: If multiple vouchers exist for this vendor, choose this option to produce a separate check for this specific voucher rather than include this payment with other payments for the vendor in a single payment.
Add voucher to payment batch as ACH
...
: Choose this option if payment will be made using Automated Clearing House (ACH) instead of a check.
Remove voucher from payment selection batch
...
: Takes the voucher out of the payment
...
batch so it won’t be paid.
Click Update.
Click Complete Voucher Selection.
Print checks
Go to Accounting > A/P Payment Processing.
Click Print checks and generate ACH file.
Select a Check Book and click XXX
Enter a First Check Number and click Assign
To view checks, click Print Checks. To download a list of ACH payments, click Download ACH File.
ACH
Vouchers are flagged for ACH when selected for payment.
...