About Degrees (Degree Detail)
A student's degree controls the student's academic major(s) and minor(s). Campus Cafe supports at most three simultaneous majors. Campus Cafe supports recording external degrees, which are those a student earned at another institution in addition to recording the student's internal (your) degrees.
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Permissions 946 and 947 control Internal and External Degree Viewing and Editing features. |
Internal Degrees
Internal degrees are degrees awarded by your institution. “Degree” may include any credential from certificate to doctorate degree or something else. Institutions can define degrees types (see degrees setup documentation).
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Part Time Code: Enrollment load used by the financial aid module to determine eligibility for federal financial aid.
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Part Time Code does not automatically adjust when a student adds or drops a course. |
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An Activity Template/Workflow and Trigger can be set up to notify the appropriate parties if enrollment changes |
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. See example. |
Enrollment Verification Override (RGDEGR/ENROLLMENT_VERIFICATION_DATE): This field is used for mid-point date. If Custom Control/MSPARM DEGREE_OVR 1-1 is set to Y, then this field will be automatically filled in from the value in the Semester Dates Table associated with this degree row. The field is generally intended for clock-hour programs and may be searched using the student finder. The field does not affect other areas of the system.
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The Student Finder allows the changing of student degree statuses in batch. For example, you can confer a group of students. The changes will apply to the individual's current degree row.
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Using this function will add the selected users to the Alumni module regardless of the status chosen. For example, setting all selected students' degree status to W (withdrawn) will mark them as withdrawn |
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and move them to the alumni module. |
Navigate to Filters > Students
Use the filters to return the desired population
Select the students for which to change degree status
Click +Create Alumni
Choose For Page or For All
In the Degree Status drop down select the new degree status
In the Degree Status Date enter the date the status became effective
In the Degree Granted Date optionally enter the date the degree was granted (this is typically the ceremonial date)
In the Class of optionally enter the class year the students associate with (for example, 2020 for Class of 2020)
In the Constit Codes drop downs optionally select how to classify the students in the alumni module
Click Submit
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A student completes the requirements for a Math degree that is ready for conferral.
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If your institution uses the National Student Clearinghouse Campus Cafe report, your graduation process should be aligned with those settings. |
On the Math Degree row:
Set the Status to Y - Conferred (The C - Completed Status is an optional step before conferral to note the student has completed the requirements but the degree is not yet ready to be officially conferred and placed on the transcript. Both C and Y statuses are included in the NSC Grads Only report.)
For the Status Date enter the student's last day of attendance as your institution defines it for Title IV purposes or enter the enter the conferral date. The NSC report may be configured to use this date as the graduation (G) status date.
For the Date Granted enter the conferral date; this date will appear on the transcript. The NSC report may be configured to use this date as the graduation (G) status date.
In Class Of optionally enter the year the graduation year for which the student identifies. This field is utilized by the alumni module to segregate graduation classes.
For the End Date Override enter the student's last day of attendance. The NSC report may be configured to use this date as the graduation (G) status date.
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