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About Permissions
Permission groups control what information (screens and data fields) and functions a user may access. Users may only be assigned to one permission group. Institutions may create as many permission groups to fit their needs though the more permission groups the more labor-intensive upkeep required. Campus Café delivers a set of permission groups based on functional role, such as admissions and registrar. These groups are model examples and will likely need to be adjusted based on the institution’s specific business processes. Campus Café recommends copying these groups to preserve the delivered groups as examples.
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The WEBDEFAULT group is automatically assigned to applicants when they become students. Unless the system is otherwise configured, this group will control what students may access. |
When new features in Campus Café are launched, new permissions are often added. However, these are typically not turned on in permission roles by default to allow institutions to evaluate whether they wish to implement the feature and provide any necessary training.
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Permissions provide or prevent the specific access desired. Note that many permissions are interrelated. For example, providing access to the profile page is one permission but providing the ability to see the birthday is another.
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Permissions are generally provided when the module is granted to the group unless specifically removed or restricted to read only. |
Navigate to Admin > Permissions
In the first column, click the permission group to assign a permission
In the second column, click the module to assign
Click Add
With the module still selected, click Edit Group Permissions
In general, if a permission is in the box on the left the user has access to the information (screen) or function. To prevent access to a screen or function, check the box next to the permission and click Add Read Only (RO) or Click Add No Access (NA). In the below example, the user will not see the FERPA informational screen upon login.
In general, permissions take affect immediately although the user will be required to log out and log in to see changes.
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Deleting a permission group will completely remove it from the system. Before being deleted, all users assigned to the permission group must be assigned to other groups.
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Once deleted, a group cannot be recovered. |
Navigate to Admin > Permissions
In the first column, click the permission group to delete
Click Delete Group
Click OK to confirm deletion
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