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About
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academic advisors
Students may be connected to one or two a maximum of four individuals that serve as an advisor to advise the student . Advisors can be informational and displayed to students and otherson academics, athletics, careers, finances, etc. Students, faculty and staff can see these advisors. The advisor can also be used as part of the process to restrict registration until advisor approval occurs. The labels can be changed
You can change how the advisors are labeled in Campus Cafe. For example, your institution may want Advisor 1 to displayed display as Academic Advisor and Advisor 2 to be displayed display as Athletic Advisor. Refer to changing the academic advisor label documentation.
Prerequisites
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Set advisor labels.
Person must exist in Campus Cafe.
Required permissions
Module | Number | Description |
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Faculty | 63 | Indicate person is an advisor |
Student | 931 | Assign advisor to student |
Indicate an individual is an advisor
Individuals who serve as advisors must be in the Campus Cafe system within the faculty/staff module.
Indicate an individual is an advisor
Navigate Go to the person who will serve as an advisorNavigate to main menu > advisor’s person record.
Go to Person Selected > Faculty Info.
Check the Select Is Advisor box.
Click Save.
Refresh the cache by navigating Go to Admin > Refresh Data Cache > reload data.
Assign
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advisor to
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student
| Info |
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The labels may be different depending on how your institution has configured the advisor labels. |
Navigate Go to the studentNavigate to main menu > student’s person record.
Go Person Selected > Student Codes (Permission 931 Enables the Student Codes Link)
In the Lookup Primary Advisor box enter the ID number of the advisor OR click Lookup Primary Advisor to launch a search for the advisor. The primary advisor will show on the advisor's Student Services dashboard.
Optionally, in the Advisor 2, Advisor 3, and Advisor 4 boxes, enter the ID number of the advisor OR click Lookup button associated with the advisor to launch a search for the advisor.
Click Save
Map Advisees to Specific Dashboards
Advisor numbers may be mapped to see their advisees on specific dashboards based on their Advisor number (Advisor 1, 2, 3, or 4). The current default dashboard advisor mapping is:
Advisor 1: Student Services Dashboard
Advisor 2: Financial Aid Dashboard
Advisor 3: Student Financials Dashboard
Advisor 4: Placement Dashboard
These may be adjusted using Custom Control (Admin Menu → Custom Control) Program Id DASHADVISE Sequence 1, Parameters 1-4. By placing the Advisor number(s) into the specific DASHADVISE parameter will map that Advisor to the dashboard associated with the DASHADVISE. DASHADVISE 1,1 maps to the Student Services dashboard, 1,2 maps to the Financial Aid dashboard, 1,3 maps to the Student Financials dashboard, and 1,4 maps to the Placement dashboard. Multiple Advisor numbers may be mapped to a dashboard by separating the advisor numbers (numbers only, no alphabetical characters) by commas.
Example: To have Advisors 1 and 2 see their Advisees in the Student Services dashboard, set DASHADVISE Sequence 1, Parameter 1 value to 1,2.
Example: To have Advisors 2 and 3 see their Advisees in the Placement dashboard, set DASHADVISE Sequence 1, Parameter 4 value to 2,3.
Approve Courses for a Student
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Under Advisors use Lookup to find and select the advisor.
Click Save.