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About class levels

A student's class level (e.g. freshman, sophomore, junior, senior) is helpful in categorizing and advising students. Class levels may also be used to drive in reporting. Class levels are based on earned credits.

A student's assumed class level represents the anticipated class level for the student provided he or she completes all in-progress courses for a given semester. For example, assume that a freshman is considered a student with 1 to 30 credits and a sophomore a student with 31 to 59 credits. A student has 29 earned credits and is enrolled in 3 6 credits for semester 202400 which a final grade has yet to be awarded. If the Class Level is run based upon semester 202400, Campus Cafe will consider the student's class level a freshman and assumed class level a sophomore. In another example, a student has earned exactly 30 credits and is not enrolled in any courses without a final grade for 202400. The system will consider the student's class level a freshman and assumed class level a freshman.

A course may limit registration to only students with a specific class level or assumed class level or above. The system will use the class level unless Custom Control WEBUSEASSU is set to Y, in which case the system will use the assumed class level.

Configure Class Level

1. Credit thresholds that define class levels are set on the Major Maintenance screen.

2. Class level names are set using the STParm SMLNCD.

3. Set Custom Control GPA_Line, sequence 1, parameter 1 to Y. 

4. To have class levels include all earned credit regardless of semester, set GPA_Line, sequence 1, parameter 2 to 999999. Alternatively set to 0 for the system will calculate class level as of the semester set in Reg. Control (Registrar > Reg. Control)

Initiating Class Level Calculation

The system updates class level values nightly. 

To update on demand, access the Campus Café Client and navigate to Registration > GPA Processor. Enter the Semester and check Update Line Code.

View Student Class Level

For an individual student

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Navigate to the student

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in the semester presently underway and earned 27 credits in previous terms. Campus Cafe labels the student a freshman with an assumed class level of sophomore because 27 + 6 = 33, putting them in the sophomore range. Campus Cafe assumes students will successfully complete their in-progress credits.

Prerequisites

• Create semesters.

• Create majors.

Required permissions

Turn on class levels

Since not every institution uses class levels, Campus Cafe won’t calculate class levels unless you tel it to do so.

1. Go to Admin > Custom Control.

2. In Search enter GPA_Line.

3. Click the pencil.

4. In Parameter Value 1 enter Y.

5. Click Save.

Rename levels

By default, campus cafe delivers levels freshman, sophomore, junior, etc. You may wish to rename them to reflect your institution’s vernacular.

1. Go to Admin > STParm.

2. Next to the level to rename, click the pencil.

3. Enter a new name and click Save.

4. Go to Admin > Refresh Data Cache.

Credit thresholds

To tell Campus Cafe how many credits are required for each class level, set the credits on Majors setup. You can set different thresholds for different majors.

Choose which semesters to include in level calculation

When calculating class levels, you may want Campus Cafe to include all credits or only credits from a specific semester and prior.

Include all semesters

1. Go to Admin > Custom Control.

2. In Search enter GPA_Line.

3. Click the pencil.

4. In Parameter Value 2 enter 999999.

5. Click Save.

Include credits only for specific semester and prior

1. Go to Admin > Custom Control.

2. In Search enter GPA_Line.

3. Click the pencil.

4. In Parameter Value 2 enter 0.

5. Click Save.

6. Go to Registrar > Reg. Control.

7. In Semester, select a semester. Campus Cafe will calculate class level based only on credits in this semester and prior.

8. Click Save.

Level used during course registration

A course may limit registration to only students with a specific class level or above. For example, you may wish to limit an advanced biology class to juniors and above. By default, students registering for the class must have earned at least the number of credits set to be considered a junior.

However, your class registration may take place mid-semester before sophomores have earned enough credits to be considered juniors. But as rising juniors, you want them to be able to register for the advanced biology class. In such a case, you want to tell Campus Cafe to use assumed class level during registration.

Tell Campus Cafe to use assume class level

1. Go to Admin > Custom Control.

2. In Search enter WEBUSEASSU.

3. Click the pencil.

4. In Parameter Value 1 enter Y.

5. Click Save.

Recalculate students' class levels

Campus Cafe computers student class levels nightly.

To update on demand

1. Go to Registrar > GPA Processor.

2. Select All people enrolled based on the semester and site chosen below.

3. Select the semester and site.

4. Select Update Line Code.

5. Click Submit.

View student class level

For an individual student

1. Go to the student’s profile.

2. Go to Person Selected > Student codes.

3. The class level and assumed class level are displayed

For a group of students

1. Navigate Go to Filters > StudentsSet the desired criteria .

2. Select filters and click Submit.

3. After the results are shown, click Column Visibility.
   Class Level: The numerical code for the level (e.g. 1)
   Class Level : Decoded: The text describing the level (e.g. Freshman)
   Assumed Class Level: The numerical code for the level (e.g. 2)
   Assumed Class Level Decoded: The text describing the level (e.g. Sophomore)