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Degree Level: Associate the workflow with a specific student degree level.
Semester: This field is used for activities where an academic period is relevant. For example, this would include admissions tracking items and financial aid verification documents. The default semester is the entering semester of the individual unless the activity is associated with activity tracking member F, in which case the default semester is the semester specified as the Current Packaging Semester on F/A Control. When associating an activity with a batch of individuals, you can choose whether to prevent applying the activity to those with the activity already for a specified semester.
Invalid For Past Due Job: A value appears in this box if the workflow was part of a scheduled job but Campus Cafe encountered an issue processing the workflow. For example, if the workflow initiates a text message but the user associated with the workflow has no mobile phone number this box will display the error.
Assigned To: The Campus Cafe user responsible for the activity. The user must be categorized as a faculty/staff member.
Assigned By: The Campus Cafe user who delegated the responsibility responsible for the activity. The user must be categorized as a faculty/staff member.
Due Date: Indicates the date the activity is expected to be completed. For scheduled activities, the date the action (e.g. email sent) will occur. Can be configured in the workflow setup to automatically compute based on the initial date assigned.
Due Time: Indicates the time the activity is expected to be completed.
Submitted Date: Indicates the date materials associated with the activity were received by the institution. Will automatically populate if activity is a required missing document in the applicant or document portal and the applicant or student uploads a document.
Submitted Time: Indicates the time materials associated with the activity were received by the institution.
Completed Date: Indicates the date the activity was completed. Can be manually set or configured in the workflow setup to populate when a certain action occurs.
Method of Delivery: Free form text to describe how the task was transmitted to the person
Source: Indicates the origin of the activity. For example, the overall activity name may be "admissions referral source." This field designates a specific admissions source such as radio ad, college fair, etc. For workflows with a category of S, the source field may be searched on the Prospect Finder (Filters > Prospects) using the Tracking Source filter. Options set using STParm XXSCNO.
Unit Grade: Informational field.
Purpose: The purpose related to the activity in relation to a donation or gift. Options set using STParm ADPURP.
Reason: The rationale for the activity used as part of donation tracking. Options set using STParm ADREAS.
Interest: The level of enthusiasm or specific area of curiosity associated with the activity. Options set using STParm ADINTR.
Location: The location associated with the activity. Options set using STParm ADLOCA.
Original Amount, Amount Paid, Amount Due: To track associated costs with activity. For example, the costs to attend an event. The pledge reminder system uses these field to track the amount of the original pledge, the amount currently paid, and the remaining amount due.
Customizable Fields: These fields can be used generically to track money fields or other text associated with a tracking record. They are not searchable.
Response Value: This field will contain the response from a web form question. For example, on the forms menu, there is a form that asks a person if they wish to participate in an event. The value of yes/no would be stored in this field for that question.
URL: This field is used to store a URL associated with the tracking record.
School Code and Name: This field is used to track the number or name of a school in a missing transcript tracking record.
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