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Go to the student’s profile.
Click Person Selected > A/R-Ledger Card.
Click Add Bill Batch; a new screen appears.
In Transaction Code select the code associated with the charge. For example, a code to indicate the charge is for failure to return equipment. This code determines how the charge shows on the student’s bill and appears on your general ledger.
In Billing Amount enter the monetary charge. Don’t enter a dollar sign or comma.
In Billing Semester select the term to apply the charge.
In Billing Description optionally enter a note about the charge. For example, failure to return safety glasses and lab coat.
Campus Cafe automatically fills the Batch Member with your username. This charge will be placed in this batch for posting. To place the charge in an alternative batch, enter the batch name. This is uncommon but you may decide to do this if you post different types of charges by batch.
Optionally enter a Sponsored By ID#. Click Lookup Sponsor to locate the ID number if needed. Sponsors can be organizations or other entities and the receivable is at the sponsor level and not on the student, even though the billing transactions is on the individual student. Sponsor billing shouldn’t be confused with third-party billing. In the third-party billing, the receivable is on the student and simply billed to a third party.
Optionally enter a PET or Project Expense Tracking Number. This helps if the charge is associated with a specific project.
Rule Code isn’t required for single charge.
Optionally select the Billing Site associated with the charge. For example, if you have multiple campuses and you want to note the failure to return equipment charge stems from your Providence Campus.
Award Year, Award Code and Award Disb Number aren’t required for single charge.
Click Save.
The charge will appear in bill batch for posting.
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