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By default, data transfer between Campus Cafe and Brightspace occurs in near real-time. To manually launch the connection complete the about every ten minutes. However, the queue may be manually processed at any time by following the steps below.
Log in to Campus Cafe
Navigate to Registrar > LMS Management
The number next to Unprocessed Queue Entries Count indicates the number of enrollment items waiting to sync
Click Click Select “Click Here to Manually Run Brightspace queue processor for 100 entriesentries”
If necessary, click Click select “Click Here to Manually Run Brightspace queue processor for 100 entries entries” again to process the next 100 entries and repeat until nothing remains in queue
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Log in to Campus Cafe
Navigate to Registrar > LMS Management
Click Queue History Log
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Midterm and Final Course Grades Import
This function requires the Brightspace Data Hub module sold separately by D2L.
For final course grades to be imported into Campus Cafe, the final course grade must exist in the Campus Cafe quality points maintenance setup .Assignment Icon in Campus Cafe.
Custom Control Moodle , Sequence 2, Parameter -6 controls whether the sync will overwrite existing grades in Campus Cafe (not including I or W grades).
The following options are available by navigating to Registrar > LMS Management
Run Participation and Grade Import after Retrieving Latest Import Data: Clicking this will load Brightspace activities, graded items and final course grades from Brightspace into Campus Cafe. The assignments are visible by clicking the assignments icon on the student's enrollment history screen. The final course grades will be placed in the student's enrollment in Campus Cafe. The process also updates the last day of attendance in Campus Cafe.
Run Grade Import after Retrieving Latest Import Data: Clicking this will load only Brightspace graded items and final course grades from Brightspace into Campus Cafe. The process does not update the last day of attendance in Campus Cafe.
Run Participation and Grade Import using Files Manually Downloaded: Not in use. For use by Campus Cafe support only.
Exclude Course and its Enrollments from the Integration
A specific course may be excluded from the integration. The course will not be created in Brightspace and students not enrolled.
In Campus Cafe navigate to the course section (Registrar > Course Finder > Magnifying glass next to course)
Click the Codes tab
Check the Exclude From LMS Integration box
Click Save
Multiple Campus Cafe Course Sections Associated with Single Brightspace Offering
Your institution may combine students from multiple discrete Campus Cafe class sections, each with their own roster, meeting times, etc., into one Brightspace offering. This is often done so the instructor does not need to independently maintain the same academic content across multiple Brightspace offerings.
Such classes require special handling.
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In Brightspace, navigate to the Course and then Course Administration > Course Offering Information
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Set the Course Offering code to something not used by any other Brightspace offering
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Set this to Y to permit overwriting of existing grades or N to prevent existing grades in Campus Cafe from being replaced by the grade import.
Final grade values from Brightspace must match values in the Campus Cafe Quality Points table in order to import. Additionally, final grades in Brightspace must be released.
Navigate to Registrar > LMS Management
Click on Final Grade Synchronization at the bottom of the page (BRIGHTSPACE_IMPORT options must be configured in Web App Config for this option to appear)
Select the Semester to Synchronize from the drop-down
Optional: Enter the Course Number to import grades for a specific course
Optional: Check the Report Only box to run the grade report in non-update mode. This will generate the grades that will be imported in the Process Output Messages box, but will not update grades on the students' records.
Click Synchronize to begin the process
Click Refresh Job Output to view updates on the progress and which grades have been processed in the Process Output Messages box.
Exclude Course and Enrollments from the Integration
A specific course may be excluded from the integration. The course will not be created in Brightspace, and student enrollments will not be sent to Brightspace.
In Campus Cafe navigate to the course section (Registrar > Course Finder > Magnifying glass next to course)
Click the Codes tab
In Check the Exclude from LMS Course Code Override box enter the SIS ID number you entered in BrightspaceRepeat steps 3-5 for each Campus Cafe sectionIntegration box
Click Save
Brightspace Final Grade Synchronization (Manual Import Process)
Final Grades may also be imported via the LMS Management menu without differential files. This is completed by running the process manually using the Final Grade Synchronization option. This option can be found under Campus Cafe menu option: Registrar>LMS Management (the options only displays if you have made the BRIGHTSPACE_IMPORT_ configurations). It is located at the bottom of the page.
Final grade values from Brightspace must match values in the Campus Cafe Quality Points table in order to import. Additionally, final grades in Brightspace must be released.
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Navigate to Registrar > LMS Management
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Click on Final Grade Synchronization (Brightspace import options must be configured in Web App Config)
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Select the Semester to Synchronize from the drop-down
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Optional: Enter the Course Number to import grades for a specific course
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Optional: Check the Report Only box to run the grade report in non-update mode. This will generate the grades that will be imported in the Process Output Messages box, but will not update grades on the students' records.
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Click Synchronize to begin the process
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Multiple Campus Cafe Course Sections Associated with Single Brightspace Offering
Your institution may combine students from multiple discrete Campus Cafe class sections, each with their own roster, meeting times, etc., into one Brightspace offering. This is often done so the instructor does not need to independently maintain the same academic content across multiple Brightspace offerings.
Such classes require special handling.
In Brightspace, navigate to the Course and then Course Administration > Course Offering Information
Set the Course Offering code to something not used by any other Brightspace offering
In Campus Cafe navigate to the course section (Registrar > Course Finder > Magnifying glass next to course)
Click the Codes tab
In the LMS Course Code Override box enter the SIS ID number you entered in Brightspace
Repeat steps 3-5 for each Campus Cafe section
Click Save