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About Reversing Batches
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About reversing batches
If you bill in error, you may wish to undo the billing. Campus Cafe lets you reverse a bill batch so you can delete it or, after correcting the billing errors, repost it. When reversing a batch, Campus Cafe removes the posted records will be removed from the ledger and placed places them in a batch with named the (member) REVERSE + System Batch Number. This batch can then be reposted or deleted. Financial Aid and Cash Payments cannot be reversed. (system batch number).
Only batches with a transaction date greater than the last posting date in the General Ledger will be available to be reversed.
Prerequisites
Must have permission to Student Financials 1276
Cannot be a Financial Aid Batch or a Cash Receipt Batch
Cannot be already posted to the General Ledger
Reverse AR Batches
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The batch can’t be posted to the general ledger.
The batch transaction date must be after your general ledger’s last post date. To see or set the date go to Accounting > GL Control.
Required permissions
Module | Number | Description |
|---|---|---|
Student Financials | 1276 | Reverse a batch |
Reverse a AR batch
Go to Financials > Bill Batch Screen.
Click Reverse AR Batches.
Select the System Batch Number to reverse and click Reverse.
The batch
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is removed from the AR Ledger Card and
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placed in a batch
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named member REVERSE + the system batch number.
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You can now delete,
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change or re-post to a different date.
