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About
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financial aid student cost of attendance detail
Student cost of attendance detail lets you review the Cost of Attendance (COA) template that has been applied/generated on the Financial aid Packaging page to to the currently viewed ISIR/CPS Revision by the Cost of Attendance Configuration rules.
The Student/ISIR, specific Cost of Attendance can then be adjusted by category manually if needed. Additional
Additional Costs can be added by semester or by Academic Year (Please see Term Rules page regarding Academic Year description).
Access Student Cost of Attendance Detail
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Note: The user must have access with permission 1144 |
Navigate to the student's Financial Aid Packaging row and click the edit pencil button to go into the Packaging Detail.
Scroll down to Cost of Attendance section.
Click "To Student COA" button.If a COA Custom Named Rule was applied to the student from the packaging page it will display under this section as well.
Student Cost of Attendance (COA)
Award Year - Shows the current ISIR/CPS year this COA is assigned to.
CPS Transaction# - Shows the current ISIR/CPS transaction revision this COA is assigned to.
Add New COA
To add a new cost of attendance follow these steps:
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Type Academic Year number (Default "1" for institutions with one Academic year per Financial Aid Award year (most institutions). Student's can have separate COA's for different Academic Year's "1", "2", "3", etc. within the same Financial Aid Award Year (sometimes used by clock hours/borrower based schools); please see Disbursement Term Rules for more information on "Academic Year").
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Choose a Specific Semester if desired; this field can be intentionally "left blank" [--choose one--] if setting up COA for a full year. Specific semesters are usually used if one semester has additional costs over another.
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Click "Add Cost" button to then type in the costs for each category and additional costs with a label/description if applicable. The Total Costs field will auto-tally the other cost fields.
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Prerequisites
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Required permissions
Module | Number | Description |
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Student Financials | 1144 | Access student cost of attendance detail |
View student cost of attendance detail
Go to the student’s profile.
Go to Person Selected > F/A Packaging.
On the desired packaging row, click the pencil.
Scroll down and under Cost of Attendance review the COA Named Rule applied to the student if applicable. A custom rule allows you to build a cost of attendance using criteria outside of the standard criteria delivered by Campus Cafe.
To see more information about the cost of attendance, click To Student COA.
Campus Cafe displays at the top the ISIR/CPS Award Year associated with the cost of attendance and the CPS Transaction #.
Campus Cafe also displays a table listing the cost of attendance and associated information such at the amounts for tuition, housing, transportation, books and fees.
Add new cost of attendance
If a student’s financial situation or enrollment load changes, or a new year begins, you may need to add a new cost of attendance.
Go to the student’s profile.
Go to Person Selected > F/A Packaging.
On the desired packaging row, click the pencil.
Scroll down and click To Student COA.
In Academic Year, if you’re like most institutions and have one academic year per financial aid award year, enter 1. If your institution has multiple academic years within the same financial aid year, enter the corresponding number of the year. You may need to do this if you’re a clock hour / borrower based institution rather credit / semester based. Refer to Disbursement Term Rules for additional information on configuring multiple academic years within the same financial aid year.
Optionally in Semester select an academic period associated with this cost of attendance. Specific semesters are usually selected if one semester has more costs than another. Leave Semester blank (--choose one--) if creating a cost of attendance for a full year.
Click Add Costs. A new screen appears.
Enter the costs for each category of expenses. The Total Costs automatically sums the costs you enter.
If you enter Additional Costs describe this in the Additional Costs Label. For example, if you require all students to take your $800 student health insurance plan, you may label this “required health insurance.”
Click Save and Back to apply the cost of attendance to the student's ISIR package.
Repeat steps if applicablethe process if you need to add additional costs of attendance.
Upon a COD export, all Cost cost of Attendance attendance rows created for the specific ISIR will be summed to a total COA for use with COD/CPS originations.
When done adding/editing Costs, click "Cancel/Back" to return to the Packaging Detail Page.
Edit or Delete COA
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To delete a COA row, click the red "X" delete button.
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To make adjustments to a student's COA that has been assigned or manually created, click the pencil edit tool to go to the COA edit page.
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Change cost of attendance
You can adjust a student’s assigned or manually created cost of attendance. Use caution adjusting a cost of attendance if the related award has already been disbursed as you may need to reclaim money from the student or owe the student additional disbursements.
Go to the student’s profile.
Go to Person Selected > F/A Packaging.
On the desired packaging row, click the pencil.
Scroll down and click To Student COA.
Next to the cost of attendance to change, click the pencil.
Adjust the costs and click Save & Back.
Delete cost of attendance
You can remove a student’s assigned or manually created cost of attendance. Use caution deleting a cost of attendance if the related award has already been disbursed as you may need to reclaim money from the student.
Go to the student’s profile.
Go to Person Selected > F/A Packaging.
On the desired packaging row, click the pencil.
Scroll down and click To Student COA.
Next to the cost of attendance to delete, click the X.
