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Use the individual plan of study
Students typically must meet certain requirements, including taking certain classes, to graduate. Campus Cafe’s degree audit tool lets you configure which courses are required and lets students and advisors track their completion. The individual plan of study tool provides a way for you to suggest when and in what order students take the required classes. Students can track their progress against the plan and adjust their plan if they become out of sequence by failing a class, taking a leave of absence, etc. This helps students and advisors answer the question “what if I…”
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You can also assign multiple plans of study to the same student. For example, if the student is pursuing multiple majors or wants to try “what if” scenarios such as what if I changed majors, studied abroad, took a leave, etc. Although students can have multiple plans, only one is considered “active” at a time.
Prerequisites
Required permissions
Module | Number | Description |
|---|---|---|
Student | 1269 | Associate individual plan of student with students |
Student | 1270 | View a student’s individual plan of study |
My Info | 1267 | Student can view their individual plan of study |
Associate plan of study with one student
You can apply the individual plan of study template to a single student to provide the student guidance on which courses to take when.
Go to the student’s profile.
Go to Person Selected > Plan of Study. Alternatively from the profile click Student Degree > Plan of Study.
In New Plan select the plan of study, typically corresponding to the student’s major. Ensure you select the version that match’s the student’s catalog year.
Click Create.
The plan of study template appears. You can adjust the individual course requirements, including semester, course, credits, requirement category and minimum quality points to align with the student’s individual situation. You can also add a note. For example, indicating a student plans to take a specific course in an non-typical sequence because the student plans to study abroad.
Click Save.
Associate plan of study with many students
You may want to associate a plan of study with a group of students. For example, you want all math majors entering in the upcoming semester to have their plans of study in time for orientation when students will select courses with their advisors.
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Go to Filters > Students.
Use the Filters to return the students you wish to associate with the plan of study. For example, you may narrow your results to only math majors with an entering semester of the upcoming fall.
Click Plan of Study > For All.
Select Create New Plans.
Select how to create plans based on one of the following:
the student’s current major.
a specific plan you select. For example, Fall 2023: Math.
an empty plan.
Click Generate.
Campus Cafe displays the results, including students for which plans couldn’t be generated. This most often occurs if you haven’t created a plan for the student’s major.
Inactivate plans for a group of students
If you need to change the plans of study for many students, you may first want to inactivate any current plans the students have on their records. The former plans will remain visible to students but no longer be marked as active.
Go to Filters > Students.
Use the Filters to return the students you wish to associate with the plan of study.
Click Plan of Study > For All.
Select Inactivate Plans.
Click Process.
View or change a student’s plan of study
Students and advisors can view a plan of study to track progress and plan for future course registrations.
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