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The Charge Group is used to assess charges for tuition/fees stored within individual courses or within the billing rules charge group itself. Regardless of the means of charging the fees a billing rule, a charge group must exist for each student.
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The Group Billing and Make a Payment process, first tries to find a Charge Group that matches the student’s major/concentration in the students session data for the semester. If the major doesn’t exist for the semester in session data, the billing process will use the student’s major/concentration from their current degree. If one exists, it will use it and not a site based charge group.
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If no charge group exists for the students major code in their session data or current degree, the group billing process will try to find a charge group beginning with the letter M and ending with the student billing site in session data for the semester being processed. If the site is <10 a zero is prepended to the billing site. For Example, if the student’s site is 1, the process will use a M01 charge group if a charge group by major is not found.
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Process Type T - Process type T is used for tuition charges which are based either on Course Fees (Type C) on the Course Fee Panel, OR upon the amounts in the billing rule itself. If a type T rule exists and a course fee on a course is found, that course fee will be charged. If a course fee is not found, the amounts in the billing rule will be charged . Process type T is by definition charged by enrollment.Process Type C - provided they are by course or by credit. Flat fees (Per Credit or Course = blank) are not valid with a process type T and will not be charged.
Process Type C - The Process Type C is used in order to charge tuition based within the billing rule and a course fee (Type C in the course fee panel of the course). This allows for a course fee from the course and a separate tuition amount to both be charged on a per course basis. Process type C is by definition charged by enrollment.
Process Type L - The Process Type L is used in order to charge lab fees. Lab fees are stored in the course on the fee panel with a Type L. Process type L is by definition charged by enrollment. If a Lab Fee has a billing code specified on the billing rule, the billing code from the rule will be used instead of the billing code specified on the course fee panel Type L charge.
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Flat Fees on All - If this flag is blank, the charge is a one charge per semester and is billed in the amount specified in the amount column. A Flat Fee is not valid with a Process Type T.
Per Course Fees - Per course fees charge the amount on a per course basis. For example if a student were enrolled in 4 courses and the charge was specified as 100.00 the student would be charged $400.00. If a Per Course Fee is charged and the by enrollment flag is not checked, the student will be billed one 400.00 charge. If the by enrollment flag is checked, 4 separate 100 charges will be produced.
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The By Enrollment Flag, if blank indicates all charges for the Charge Group are to be totaled and billed in one charge. This only applies to per credit or per course charges in the billing rule itself. It does not apply to any fees on the course fee panel of the course. Process Type T, C, A and L are by enrollment by default.
The By Enrollment Flag if checked, indicates an individual charge should be produced for each course.
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Y indicates a non-refundable charge
C indicates refund percentages come from The Course Table (RGCRSE)
S indicates refund percentages come from The Semester Dates Table (FASCDT)
B indicates refund percentages are checked first in The Course Table, then Semester Dates Table.
A ‘Y’ in this field indicates the charge is permanent and non-refundable. . If a student drops all the courses and withdraws before stabilization, a charge with this flag set to Y, would not be automatically reversed. An example would be a registration fee that will not be reversed for a student who drops all courses.
C indicates refund percentages come from The Course Table (RGCRSE)
S indicates refund percentages come from The Semester Dates Table (FASCDT)
B indicates refund percentages are checked first in The Course Table, then Semester Dates Table.