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If you want Campus Cafe to set class registration appointment dates by class level (freshman, sophomore, junior, senior) you must set up advisor approval. If you don’t want individual advisors to approve students, an administrator approve all or some students on their behalf.
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Although you can assign four advisors to a student, only the first two advisors can be part of the advisor approval process. |
Prerequisites
Create advisors and assign them to students. If requiring the primary advisor approval, the advisor must be in the first slot. If both or either advisor if required, the advisors must be in slots 1 and 2.
For each academic period (semester, quarter, etc.) advisors are allowed to approve classes, in Registration Control select Allow Advisor Approval. However, if the advisor has permission #699 set to NA they will be able to approve any semester.
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Module | Number | Description |
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System Admin | 293 | Turn on advisor approval requirement |
System Admin | 465 | Set message shown to students informing them of advisor approval requirement and subsequent outcome |
StudentMy Info | 284 | Student must have this permission to see message informing them of advisor approval requirement |
Student | 283, 974 | Allow advisor to accept (lock) courses |
Student | 211, 973 | Allow advisor to approve students for registration |
Student | 944 | Can approve students for registration and accept their courses even if not their advisor |
Student | 396 | Unapprove courses for registration |
Student | 377 | Unapprove students for course registration |
Student | 1153 | See who approved a student for registration |
Student | 1153 | Rescind advisor approval for registration for individual student |
Student | 1153 | Change approved registration time for individual student |
Turn on advisor requirement
Go to Admin > Custom Control.
In Search enter WEBREGAPPR.
Click the pencil.
In Parameter Value 1 enter P if only the primary advisor’s approval is required, E if either of the student’s first two advisors may approve or B if both advisors (the student’s first two advisors) must approve. Advisors three and four aren’t used in the advisor approval process.
Click Save.
Go to Admin > Refresh Data Cache.
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Once approved for registration, the Campus Cafe locks the registration date for the student based on the student's class level or, if the student has no class level, the Registration Term Control start date. Once approved, adjusting the dates in Registration Term Control don’t alter registration dates for previously approved students. |
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Go to Filters > Students.
Use the filters to return the students you wish to unlock schedules for.
Click Advisor Mode.
To the right of Advisor Mode select a semester.
To the right of the semester select whether to see all students, only students already approved for registration or only students not approved for registration.
Click Submit.
Click Column Visibility and show the columns Course Actions 1 and Course Actions 2. You will only see information in these columns after you select a semester and group of students and click Submit (steps 4-6).
For each student to unlock courses click Unaccept (Unlock) Courses.
View advisor approval history
Campus Cafe records who granted the student permission to register.
Go to the student’s profile.
Go to Person Selected > Advising History.
Rescind advisor approval history
This allows the student to register on the Registration Term Control Start Date.
Go to the student’s profile.
Go to Person Selected > Advising History.
Click the pencil next to the semester to edit.
Click Delete.
Change registration date
You can change when a student is allowed to register.
Go to the student’s profile.
Go to Person Selected > Advising History.
Click the pencil next to the semester to edit.
Adjust the Start date to reflect the date the student is permitted to register.
Adjust the End date to reflect the last day of the add/drop registration window.
Click Save.