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Adjust after origination or disbursement (Adjust COD cycle)
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IF YOU CANNOT EDIT OR SAVE THE RECORD AND THE FIELDS ARE GREYED OUT THEN IT MEANS THAT YOU NEED TO PERFORM AN ACTION FOR THE DISBURSEMENT TO BE “UNLOCKED”. THIS IS EXPECTED BEHAVIOR OF THE SYSTEM AND HAS BEEN PUT IN PLACE TO KEEP THE F/A SYSTEM, BILLING SYSTEM, AND COD IN SYNC WITH EACH OTHER. IF LOCKED FROM EDITING, THE DISBURSEMENT IS IN ONE OF THE FOLLOWING STATES:
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Use this process to make adjustments to federal aid that is already originated or disbursed in COD, but the adjustments haven’t been sent to COD. This can happen if manual adjustments are made in COD instead of through an export form Campus Cafe. You can make manual adjustments in Campus Cafe to match COD without needing to upload/download files through EdConnect.
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Use this process as a last resort. Adjustments made using Non-COD Cycle can cause an information mismatch between COD and Campus Cafe disbursements. Attempted adjustments to aid already originated or disbursed should first be tried using the Adjust COD Cycle process. If information becomes out of sync, you may need to manually create all the awards in Campus Cafe and COD. |
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IF YOU CANNOT EDIT OR SAVE THE RECORD AND THE FIELDS ARE GREYED OUT THEN IT MEANS THAT YOU NEED TO PERFORM AN ACTION FOR THE DISBURSEMENT TO BE “UNLOCKED”. THIS IS EXPECTED BEHAVIOR OF THE SYSTEM AND HAS BEEN PUT IN PLACE TO KEEP THE F/A SYSTEM, BILLING SYSTEM, AND COD IN SYNC WITH EACH OTHER. IF LOCKED FROM EDITING, THE DISBURSEMENT IS IN ONE OF THE FOLLOWING STATES:
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