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Create academic programs.
Create and schedule courses and include start and end dates and meeting days and times/.
Required permissions
Module | Number | Description |
|---|---|---|
Faculty | 728 | Controls if the hours/minutes attended columns appear on the course roster. If instructors enter explicit hours/minutes attended allow this for permission group(s) that contain your instructors. |
Attendance | 756 | Controls if someone can enter an attendance note on the course roster |
Attendance | 1069 | Controls if someone can uncheck the absent checkbox once attendance notes are entered |
Attendance | 1070 | Controls if someone can change absent note to blank if the note exists |
Attendance | 1274 | Controls if someone can enter attendance for a course or change attendance for a student/course for future or past dates. NA restricts attendance input or editing for future or past dates meaning the person can only record attendance for the current day. |
Attendance | 1147 | Controls if someone can enter attendance for a date the class is not in session by overriding the Override Course Not in Session error message |
Attendance | 1148 | Setting to NA prevents the validation that the course is in session on the day attendance is taken |
Student | 765 | Controls if the Attendance History button shows on advisee listing |
Attendance | 766 | Controls if the Attendance History button shows on the course roster |
Attendance | 767 | Controls if the Attendance History button shows on the course basket |
Attendance | 950 | Controls access to the Create the Attendance Schedule (Course Dates Creation) function |
Registration | 990 | Controls access to the Attendance Date Exceptions function |
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Go to Registrar > Attendance Date Exceptions.
Click Add an Exception for 1 or More Dates.
In Date enter the start date of the attendance exception.
In End Date enter the last day of the exception. If this is the same as the start date, leave this box empty.
Click Continue.
Click Select Specific Classes.
Use the filters to narrow your results to only the classes that have the attendance exception and click View Classes. Note, you’ll only see classes scheduled to meet on the days you selected as an exception.
Select the classes to apply the exception.
Click Continue.
Enter an Exception Description. For example, Thanksgiving Break.
If you select (check) Exception Adds To Accumulated Time, the time for the exception will be added to students' earned clock hours in courses scheduled during the exception. If you don’t select this - which is the typical setting - the time marked as an exception won’t add to students' earned (accrued) clock hours and a make-up day can be scheduled. The makeup day's time will instead be added.
In Exception Start Time enter when the exception begins each day.
In Exception End Time enter when the exception begins each day.
Click Add Exception Records.
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Go to Registrar > Attendance Date Exceptions.
Click Add an Exception for 1 or More Classes.
Use the filters to narrow your results to only the classes that have the attendance exception and click View Classes. Note, you’ll only see classes scheduled to meet on the days you selected as an exception.
Select the classes to apply the exception.
Click Continue.
At the top of the screen click All Dates.
Enter an Exception Description.
If you select (check) Exception Adds To Accumulated Time, the time for the exception will be added to students' earned clock hours in courses scheduled during the exception. If you don’t select this - which is the typical setting - the time marked as an exception won’t add to students' earned (accrued) clock hours and a make-up day can be scheduled. The makeup day's time will instead be added.
In Exception Start Time enter when the exception begins each day.
In Exception End Time enter when the exception begins each day.
Click Add Exception Records.
Specific exception for specific class
You may need to enter a specific exception for a specific class. For example, perhaps an instructor unexpectedly had an emergency and needed to cancel class and you don’t want that one specific class and one specific class meeting to factor into attendance.
Go to Registrar > Attendance Date Exceptions.
Click Directly Add a Single Exception Record.
Select the classes' Semester and enter the Course Number and Course Section.
Enter the Exception Date its Start Time and End Time.
Enter an Exception Description. For example, canceled class.
Click Add Exception.
Exception for a daily scheduled break
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Go to Registrar > Attendance Date Exceptions.
Click Add an Exception for 1 or More Classes.
Use the filters to narrow your results to only the classes that have the attendance exception and click View Classes. Note, you’ll only see classes scheduled to meet on the days you selected as an exception.
Select the classes to apply the exception and click Continue.
In Date enter the start date of the attendance exception and in End Date enter the last day of the exception. If this is the same as the start date, leave this box empty. If the exception is for the entire semester, enter the start date of the semester for the start date and the last day of the semester for the end date.
Click Select Days in Date Range.
Enter an Exception Description. For example, lunch break.
If you select (check) Exception Adds To Accumulated Time, the time for the exception will be added to students' earned clock hours in courses scheduled during the exception. If you don’t select this - which is the typical setting - the time marked as an exception won’t add to students' earned (accrued) clock hours and a make-up day can be scheduled. The makeup day's time will instead be added.
Enter the Exception Start Time and End Time. For example, 12:00pm - 12:30pm.
Click Add Exception Records.
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