...
| Table of Contents | ||
|---|---|---|
|
About gradebook maintenance
Gradebooks are used to create and maintain student assignments for courses, providing structure for courses and convenient tracking of course progress.
Creating a new gradebook
To create a new gradebook, first navigate to the hamburger menu, then select the Registrar sub-menu, and then click on Gradebook Maintenance. The page will initially show only a gradebook copy function but clicking "submit" with an empty Filter text box will display all existing gradebooks. Entering a parameter in the Filter text box can serve to limit these results. Click the "New Group Definition" button to create a new Gradebook. A pop up will appear allowing parameters to be defined.
Adding and Editing Assignments
To add assignments to a gradebook, click the Group-Assignments icon next to the gradebook to be edited. This will bring up all assignments within the gradebook, if any exist. These will populate at the bottom of the page, with the options to edit and delete the existing assignments. The top half of the Group-Assignments page is dedicated to adding new Assignments to the gradebook.
Gradebook Maintenance
When editing gradebook assignments, it is important to keep in mind retroactive effects gradebook adjustments can have on courses that exist in prior, completed academic terms. Utilizing naming conventions that include terms and academic years can assist with maintaining historical gradebook integrity. As course assignments change, make a copy of an existing gradebook and update the new and changed assignments to be applied to courses moving forward.
When MSParm GRDBK_MAX 1-1 = Y, points given on a gradebook assignment cannot exceed the maximum allowed points.
GRDBK_MAX = N will allow points to exceed the maximum number of allowed points.
Gradebooks may be manually recalculated for all students' Enrollment Assignment Grade Average under Scheduled Jobs Maintenance (Admin > Job Management). Instructors may input grades for assignments and calculate an overall course grade.
The gradebook is a place to record assignment grades. It isn’t a learning management system.
Prerequisites
Configure objective codes using STPARM RUSUBG. Object codes let you classify gradebooks for organization and reporting.
Required permissions
Module | Number | Description |
|---|---|---|
System Admin | 113 | Create and edit educational objectives |
System Admin | 293 | Set gradebook configuration |
System Admin | 759 | Manually launch grade recalculation |
Registration | 2008 | Create and edit gradebooks |
Registration | 93 | Associate gradebook with specific class |
Gradebook options
These settings apply system wide and help you ensure gradebooks adhere to your institution’s business practices.
Set whether gradebook assignment grade may exceed maximum allowed points.
Go to Admin > Custom Control.
In Search enter GRDBK_MAX.
Next to GRDBK_MAX click the pencil.
In Parameter Value 1 enter Y to prohibit assignment grade from exceeding maximum allowed points. Enter N to allow a student to earn more points than the assignment normally permits.
Click Save.
Create gradebook
Go to Registrar > Gradebook.
Next to Description Starts With Filter click Submit..
Click New Group Definition.
In Description enter the name of the gradebook. We recommend following a naming convention such as year-semester-course. For example, 2024-Fall-CSC101.
Click Create.
Copy gradebook
As an alternative to creating a new gradebook, you can copy a previous one, saving you time.
Go to Registrar > Gradebook.
Next to Description Starts With Filter click Submit..
In Source Group select an existing gradebook.
In Target Group Name enter the name of the new gradebook. We recommend following a naming convention such as year-semester-course. For example, 2025-Spring-CSC101.
Click Copy.
Add assignment to gradebook
Go to Registrar > Gradebook.
Next to Description Starts With Filter click Submit.. (Enter a description of the gradebook prior to clicking submit to narrow your results.)
Next to the gradebook, click the brick under Group-Assignments.
Click Lookup Assignment and select the assignment.
Edit gradebook assignments
You can change the individual assignments or their weight on the grade average.
| Note |
|---|
Use extreme care when changing past assignments as students may already have grades. |
Go to Registrar > Gradebook.
Next to Description Starts With Filter click Submit.. (Enter a description of the gradebook prior to clicking submit to narrow your results.)
Next to the gradebook, click the brick under Group-Assignments.
Edit the assignments.
Associate gradebook with a course
Now that you’ve built the gradebook, you need to connect it to a specific class in a specific semester.
Go to Registrar > Course Finder.
Find the course.
Select the Course tab
In Gradebook Group ID select the gradebook.
Click Save.