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About
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academic advisors
Students may be connected to one or two a maximum of four individuals that serve as an advisor to advise the student . Advisors can be informational and displayed to students and otherson academics, athletics, careers, finances, etc. Students, faculty and staff can see these advisors. The advisor can also be used as part of the process to restrict registration until advisor approval occurs. The labels can be changed
You can change how the advisors are labeled in Campus Cafe. For example, your institution may want Advisor 1 to displayed display as Academic Advisor and Advisor 2 to be displayed display as Athletic Advisor. Refer to changing the academic advisor label documentation.
Prerequisites
Set advisor labels.
Person must exist in Campus Cafe.
Configure dashboards if advisees should show on an advisor’s dashboard.
Required permissions
Module | Number | Description |
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Faculty | 63 | Indicate |
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person is an advisor | ||
Student | 931 | Assign advisor to student |
Student | 1262 | Assign advisors to a group of students |
Indicate an individual is an advisor
Individuals who serve as advisors must be in the Campus Cafe system within the faculty/staff module.
Indicate an individual is an advisor
Navigate Go to the person who will serve as an advisorNavigate to main menu > advisor’s person record.
Go to Person Selected > Faculty Info.
Check the Select Is Advisor box.
Click Save.
Refresh the cache by navigating Go to Admin > Refresh Data Cache > reload data.
Assign
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advisor to
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student
Info |
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The labels may be different depending on how your institution has configured the advisor labels. |
Navigate Go to the studentNavigate to main menu > student’s person record.
Go Person Selected > Student Codes (Permission 931 Enables the Student Codes Link)
In the Lookup Primary Advisor box enter the ID number of the advisor OR click Lookup Primary Advisor to launch a search for the advisor. The primary advisor will show on the advisor's Student Services dashboard.
Optionally, in the Advisor 2, Advisor 3, and Advisor 4 boxes, enter the ID number of the advisor OR click Lookup button associated with the advisor to launch a search for the advisor.
Click Save
Approve Courses for a Student
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Under Advisors use Lookup to find and select the advisor.
Click Save.
Assign advisor to group of students
You may wish to assign a cohort of students to a specific advisor or change a cohort’s advisor. For example, perhaps Professor Smith retires, and Professor Thomas takes over their advisees.
Go to Filters > Students.
Set filters to return the students to assign a new advisor.
Select the individual students.
Click Update Advisors > For All.
Click Lookup to locate the new advisor.
Click Submit.