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Go to Registrar > Semester Status Codes.
Click New Record.
Status Code: Internal code representing the status.
Description: Description of the status. This prints on the transcript if custom control TRANS_CUST, Sequence 5, Parameter 1 is set to Y. If set to N, the Transcript Comment entered while placing the status on the student will print.
Prints External: The status will always display on the transcript, including on the unofficial transcript displayed to a student.
Prints Internal: The status will display on the transcript if the person requesting the transcript checks Use Internal Status Codes when generating the transcript. The person must have access to permission #702 to see this box.
Print No Date: Select to exclude the status date from the transcript.
Is Withdrawal: Select to indicate the status is a withdrawal from the institution.
Is Leave of Absence: Select indicates a leave. A student on a leave isn’t expected to attend class when attendance percentage is calculated. Class attendance may not be entered during a time when a student is on leave. When a leave of absence is entered for a student, Campus Cafe deletes any existing class attendance records during the leave of absence period.
Show on Audit: Select will show the status on the degree audit.
Is Honors Header: Select to indicate the status is a degree honor; if appearing on transcript, the status must be associated with the header section transcript position; not all transcript designs support degree honors.
Is Reentry Date: Marks a status code to be printed on a student’s transcript as a re-entry.
Limit to Level: Optionally enter a degree level. This status will be limited to students at that level. For example, perhaps Dean’s List is only available to undergraduate students.
Deactivated: Check to suppress status as an option when assigning a status to a student; has no impact on existing records
Transcript Font Style: Select a font.
Transcript Position: Select where to display the status on the transcript
D: Detail Section: Pre-GPA Default: Text will appear above the GPA statistics for the semester of which the status is tied to
H: Header Section: Text will appear at top of transcript and be labeled “Honors”
E: Detail Section: Pre-All Enrollment: Text will appear under the semester Description and before enrollment for the semester of which the status is tied to
P: Detail Section: Post-GPA: Text will appear below the GPA statistics for the semester of to which the status is tied.
Hide on Transcript Non-Enr. Sem: If a status is added to a term for which a student has no enrollment, checking this box will suppress printing the status code on the transcript in any term for which there is no enrollment.
Click Create.
Go to Admin > Refresh Data Cache.
Change status code
Note |
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Applying a change to a status code will apply the change retroactively. For example, if you rename Dean’s List to Honors, changing the description will change it for alumni and their transcripts. We recommend creating a new code and deactivating a the old code if your changes shouldn’t apply to alumni. |
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