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Go to Registrar > GPA Processor.
Select All people enrolled based on the semester and site chosen below.
In Semester select the semester for which you plan to review SAP.
Click Submit.
Review SAP
Run finder
Once you’ve updated the GPA data, you can use the student finder to see the data you need to determine who meets SAP.
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Go to Filters > Students.
Click Expand Filters.
In Single Semester select the semester for which you wish to review SAP. If you don’t see this filter, click Hide/Show Fields and select it.
Click Column Visibility and select the columns Single Sem GPA, Single Sem Cum GPA, Single Sem Credits Percentage, Single Sem Cum Credits Percentage and Cum Credits Percentage.
The GPA fields show you the student’s GPA in the selected academic period as well as their cumulative GPA at the end of the period. Your institution determines a minimum GPA for SAP, but typically this is 2.0.
The Single Semester Credits Percentage shows the percentage of courses that occurred in the semester you selected for which the student earned credit looks only at all courses with a final grade the student enrolled in during the semester you selected. The field returns the earned credits divided by attempted credits as a percentage. Put another way, this is the percent of graded classes the student passed.
The Single Semester Cumulative Credits Percentage tallies all prior terms into the term selected, keeping a running tally up to the specific term, starting with the earliest term.The Cumulative Credits Percentage shows the total percentage of credits earned divided by total credits attempted looks at all courses with a final grade the student enrolled in during and prior to the semester you selected. The field returns the earned credits divided by attempted credits as a percentage. Courses enrolled in semesters after the semester you selected aren’t included.
The Cumulative Credits Percentage looks at all courses with a final grade the student is enrolled in over all semesters, past, present and future. The field returns the earned credits divided by attempted credits as a percentage
Example
Keith Gilligan has enrolled in Fall 2023 and Spring 2024 and the spring semester has just concluded. In Fall 2023, Keith attempted two 3-credit classes for a total of 6 credits and passed both. In Spring 2024, Keith attempted one 3-credit course and one 4-credit course for a total of 7 credits. He passed the 3-credit course but failed the 4-credit course. Overall, Keith has attempted 13 credits and passed 9.
Using the student finder, you select Single Semester Spring 2024 and see the below.
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Single Sem GPA shows Keith’s GPA for Spring 2024 because you selected that semester in Single Semester.
Single Sem Cum GPA shows Keith’s cumulative GPA at the end of Spring 2024. This factors in his spring and fall grades.
Single Sem Credits Percentage shows the percentage of Spring 2024 credits he passed. He attempted 7, but only passed 3, so 3/7 x 100 = 42.86%.
Single Sem Cum Credits Percentage shows the percentage of credits Keith passed for classes taken during and prior to Spring 2024. He attempted 13 credits but only passed 9, so 9/13 x 100 = 69.23%.
Cum Credits Percentage shows the percentage of credits Keith passed up to and including Spring 2024, the semester you selected. Because this time frame includes his entire record, you see the same percentage as shown in Single Sem Cum Credits Percentage. If you instead selected the semester Fall 2023, you would see 100% because Campus Cafe would look only at Fall 2023 and prior, a period of time when he passed all his classes.
Whether Keith meets SAP depends on your institution’s policies. Often students must maintain a 2.0 GPA and pass two-thirds of their classes. While Keith has passed two-thirds of his classes overall, he didn’t this semester. And he doesn’t have a 2.0 GPA for the semester or overall. As such, Keith is likely at risk of losing his federal financial aid or, at the least, being put on financial aid probation.
Save your columns
If you use the finder often to review SAP, you may want to show the key columns and then save the layout saving you from having to show the columns each time.
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