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This method leverages the same process utilized by a student. A payment recorded through this method will trigger an email receipt to the student.
| Note |
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The content of the Bill Code drop down box mentioned below is dependent upon Custom Control WEBPAYMENT Sequence 4, Parameter 1. If that parameter is set to N, all bill codes will show in the Manual Payment Bill Code drop down list. If that parameter is anything other than N, only the Bill Codes marked as type P - Payment, will show. This is to allow admins to avoid accidentally listing a payment as a type that is not coded as a payment in the Transaction Codes (Admin Menu → Transaction Codes) screen. |
Go to the student’s profile.
Go to Person Selected > Payments.
Locate the Manual Cash Payments box.
In Amount enter the monetary amount collected. Don’t enter a dollar sign or comma.
In Semester select the term to apply the payment.
In Bill Code select the transaction code associated with the payment. For example, a code to indicate the payment is for tuition.
Optionally in Description enter a note about the payment.
Campus Cafe automatically puts the student’s email in Confirmation Email where a receipt will be sent. You can change this email.
Optionally select an Pay Plan to apply the payment toward the student’s payment plan.
Click Process Payment.
To print a receipt click printable version.
The payment will appear in cash batch for posting.
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To collect payments by credit card, the institution must have a third-party contract with PayPal or Authorize.net. Once configured, students may log in to Campus Cafe to pay their balances.
Setting up credit card payments for Tuition and Fees
When setting up credit card payments for tuition and fees, use the following Custom Controls to determine the transaction code used for the credit card payment and any convenience fee. The set up of the transaction code for credit card payments and convenience fees have default behavior that is different than manual payments.
ProgramId | Seq | Param | Description | Default Value |
|---|---|---|---|---|
WEBPAYMENT | 2 | 1 | Transaction code used when a student pays for courses. This is a value is comma separated with the first value indicating the transaction code used for credit cards, and value after comma used for ACH or ECHECK payments. E.G. CCARD, ECHECK | 99 |
PAYCONVFEE | 1 | 1 | Percentage added to payment amount for credit cards convenience fee (numeric only) | 0 |
PAYCONVFEE | 1 | 2 | Amount added to payment amount for credit card convenience fee | 0 |
PAYCONVFEE | 1 | 3 | Transaction code for payment of convenience fee. | 99 |
Go to Payments.
Enter an amount of at least $1.00 in the box (Do not enter a $ or comma)
Click Pay.
Follow the prompts to complete the transaction.
The payment is transferred to cash batch for posting by an administrator.
From the student's perspective
Go to Payments.
Enter an amount of at least $1.00 in the box (Do not enter a $ or comma)
Click Pay.
Follow the prompts to complete the transaction.
The payment is transferred to cash batch for posting by an administrator.
Email Receipt Payment Type Labels
Campus Cafe will apply a label type to different types of payments for the Web Payment confirmation screen, and the Authorize.net email payment receipt. The labels are controlled by the Custom Control ProgramId WEBPAYMENT, sequence 3, Parameters 5-9:
ProgramId | Seq | Param | Description | Default Value |
|---|---|---|---|---|
WEBPAYMENT | 3 | 5 | Short description on receipt for admissions and/or housing deposits | Admissions Deposit or Application Deposit |
WEBPAYMENT | 3 | 6 | Short description on receipt for application deposits made via the Application Confirmation Screen | Application Fee |
WEBPAYMENT | 3 | 7 | Short description on receipt for application deposits made from the App Status Page | Application Fee |
WEBPAYMENT | 3 | 8 | Short description on receipt for course and/or tuition payments | Tuition Payment |
WEBPAYMENT | 3 | 9 | Short description on receipt for donations | Donation |