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About
When your institution receives bills, your accounting department may create a voucher in Campus Cafe, indicating an accounts payable. When you are ready to pay these vouchers, run the accounts payment processing process.
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Go to Accounting > A/P Payment Processing.
Click Print checks and generate ACH file.
Select a Check Book and click XXX
Enter a First Check Number and click Assign
To view checks, click Print Checks. To download a list of ACH payments, click Download ACH File.
Reprint checks
Do this Select Reprint Checks if an error occurs and you need to reprint. If there is no reassignment of check numbers and all checks need to be reprinted select Print All Checks.
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There are 3 options for the partial reprint and reassignment of check numbers.
Option A - For example, you do not put enough checks in the printer prior to printing checks 209 and 210 print out on blank paper. Key in the check number 209 in the First Check Number to Print and click partial reprint. This will not reassign check numbers but reprint from the check number entered in the first check number to print.
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Option B - For example, if your printer jams and you need to reprint the checks from a specific check number to the checks using different check numbers, reassign a range of check numbers to a new starting number. For example, if your printer jammed on checks 104-106, you would reassign checks 104 to 106 and enter a first check number of your next available check.
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end. If you have 5 checks 205-210 and the printer jams on 208 and this check is destroyed but the check paper for check 209 is still good. You can select option B and reprint and reassign check numbers starting with From Check Number 208. Since the check 209 is still available, your First Check Number to Print is 209. Once Partial Reprint is selected, check 208 will be reassigned 209, 209 will now be 210 and check 210 will now be assigned 211.
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Option C - For example, you’re printing checks 205-210. The the printer jams on 208 and 209, but prints check 210 correctly. You can then enter a range of checks to reprint and reassign with From Check Number 208 and To Check Number 209. Since check 210 printed properly the First Check Number to Print would be 211. Upon clicking on Partial Reprint, check 208 will print on check 211 and check 209 will print on check 212.
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Update check register
This transfers the payment information to the accounting module.
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