...

...

• If this custom control has a value of Y the Degree Audit footer’s Required Catalog Credits value will come from the Credits to Graduate box on the Major Detail box. (Admin > Major Maintenance > Edit the Major)

• If this custom control is N there is a special requirement 999 in the Degree Audit Requirement Table to allow the credits to graduate to be expressed per audit (catalog) semester. This is useful if the number of credits to graduate has changed over the years. This requirement would not be processed as a normal requirement in the Degree Audit but exists for informational purposes only. The level of the 999 requirement is 1. To employ this method, set the control to N and also create a Level Group 1 requirement with the requirement number 999 and tied to the desired semester and major.

• If this custom control is N and no 999 sequence exists, the degree audit adds up the requirement credits to determine credits required to graduate.

...

Requirement: This is the code for the requirement set.  If Level Group 1 this would be a course number. If level group 2, it would be a subject code.  If level group 3, it would be a code for a group you created, if level group 4, it would be electives. 

Level Group: This indicates the type of match that will satisfy a requirement. The level group is specified in master requirement (sequence number=0).  The remaining records in the set (requirement number = master record requirement number and sequence number > 0) detail the course information that if met will satisfy the requirements. 

• Level Group 1: specific course requirement. For example, the student must take and pass English 101.

• Level Group 2: course enrollments fitting into a program based on the course’s subject. For example, any biology course.

• Level Group 3: course enrollments in an arbitrary group For example, the group HUM requires HUM101, HUM102 and HUM198.

• Level Group 4: free electives – any passing grade enrollment not used by another prior requirement. This is essentially a catch all.

This level group is not to be confused with the degree level found in the degree and enrollment.

...

Order Number: This field provides requirement processing order. Lower numbers are processed first. A zero means process last.  It enables the user to specify the processing order, within level group 1, and for all other levels level groups as a whole. Requirements are processed as first by all level group 1 requirements.  The level group 1 requirements are then put in process number order (lowest to highest with 0 meaning last).  For all requirements with the same process order number, the requirements are processed in requirement number then sequence number order.  All other requirements (levels 2-4) are sorted by process order.   This enables a requirement in a higher level to be processed before a lower level requirement.  If the process order is the same requirements are processed in level, requirement and sequence number order.

Sequential Order: This integer field is used to order Level Group 1 requirements for use in the Predictive Scheduling of the batch reverse degree audit.

...

The below example means the student must complete any of the four courses that add up to 6 credits so there is an implied OR.

Implied OR Example 2

This below example means the student must complete 9 credits from the group of courses that have any of the four prefixes listed, so there is an implied OR.

...

...

The below example means the student must complete 12 credits from any courses that exist in any of the 4 groups listed, so there is an implied OR.

...

The below example assumes that BIO 101 and BIO 102 are both 3-credit courses. The below requirement requires 6 credits therefore there is an implied AND because students must take both classes to fulfill the requirement to reach 6 credits.

...

This is how it appears on the degree audit. The blue due date box is for reference only, it does not appear on the degree audit itself:

...

Examples

Require specific course

London College requires students majoring in Foreign Intelligence to take SPY101 Spycraft 101. This is a core major requirement.

1. Go to Registrar > Degree Audit.

2. Click Requirements.

3. Click Submit.

4. Click Add Record.

5. In Major select Foreign Intelligence.

6. In Semester select when this requirement came into effect. In our example, we’ll select Fall 2021 meaning students who entered London College in Fall 2021 are held to this standard. Any student entering our college after Fall 2021 will also be held to this requirement unless we create a new requirement with a semester occurring after Fall 2021.

7. In Requirement Number enter 1. This will become the first requirement shown on the degree audit.

8. In Sequence Number enter 0. A zero tells Campus Cafe this is the master requirement that controls any child requirements. In our example, a specific course is required so this is the master and there are no child requirements.

9. In Requirement enter the course code, in our case SPY101.

10. In Level Group enter 1. This tells Campus Cafe this requirement is a specific course.

11. In Credits enter the required credits. Since Spycraft 101 is a 3-credit course, we’ll enter 3.

12. The Description will auto populate with the course title.

13. In Category Sort select Major Requirements because we want this requirement to show in the the Foreign Intelligence major’s core requirements category.

14. Click Create.

...

Require 6 credits of math

London College requires students majoring in Foreign Intelligence to take 6 credits to fulfill a quantitative requirement. The requirement is met when the student takes any courses with the subject code MTH that combined total 6 credits. This is a general education requirement.

1. Go to Registrar > Degree Audit.

2. Click Requirements.

3. Click Submit.

4. Click Add Record.

5. In Major select Foreign Intelligence.

6. In Semester select when this requirement came into effect. In our example, we’ll select Fall 2021 meaning students who entered London College in Fall 2021 are held to this standard. Any student entering our college after Fall 2021 will also be held to this requirement unless we create a new requirement with a semester occurring after Fall 2021.

7. In Requirement Number enter 4. This will become the fourth requirement shown on the degree audit.

8. In Sequence Number enter 0. A zero tells Campus Cafe this is the master requirement that controls any child requirements. In our example, any course with a subject code of MTH qualifies so this is the master and there are no child requirements.

9. In Requirement enter the subject code, in our case MTH.

10. In Level Group enter 2. This tells Campus Cafe this requirement is based on a course subject code.

11. In Credits enter the required credits. London College requires 6 credits in this area so we’ll enter 6.

12. In Description we’ll enter Quantitative Requirement.

13. In Category Sort select General Education Requirements because we want this requirement to show in the the Foreign Intelligence major’s core requirements category.

14. Click Create.

...

Require class A or class B

London College requires students majoring in Foreign Intelligence to take either PSC109, Introduction to the United Nations or SOC102, The Mind of a Diplomat. London College calls this the Foreign Relations requirement. This is a core major requirement.

Set courses that fulfill the requirement

1. Go to Registrar > Degree Audit.

2. Click Groups.

3. Click New Record.

4. In Grouping enter FR. Any class tied to the FR grouping will fulfill the Foreign Relations requirement.

5. In Semester select when this requirement came into effect. In our example, we’ll select Fall 2021 meaning students who entered London College in Fall 2021 are held to this standard. Any student entering our college after Fall 2021 will also be held to this requirement unless we create a new requirement with a semester occurring after Fall 2021.

6. In Description enter Foreign Relations.

7. In Course Number enter PSC109.

8. Repeat steps 1-7 for course SOC102.

...

Create the requirement

Now we’ll tell Campus Cafe how many credits the students need to fulfill the Foreign Relations requirement. We’ll make it a 3-credit requirement. Because both classes that fulfill the requirement are 3 credits each, we’re effectively saying the student can take either course.

1. Go to Registrar > Degree Audit.

2. Click Requirements.

3. Click Submit.

4. Click Add Record.

5. In Major select Foreign Intelligence.

6. In Semester select when this requirement came into effect. In our example, we’ll select Fall 2021 meaning students who entered London College in Fall 2021 are held to this standard. Any student entering our college after Fall 2021 will also be held to this requirement unless we create a new requirement with a semester occurring after Fall 2021.

7. In Requirement Number enter 5. This will become the fifth requirement shown on the degree audit.

8. In Sequence Number enter 0. A zero tells Campus Cafe this is the master requirement that controls any child requirements. In our example, we will reference a group so we can set this to 0.

9. In Requirement enter the group code. In our case FR.

10. In Level Group enter 3. This tells Campus Cafe this requirement is based on a group.

11. In Credits enter the required credits. London College requires 3 credits in this area so we’ll enter 3.

12. In Description we’ll enter Foreign Relations.

13. In Category Sort select Major Requirements because we want this requirement to show in the the Foreign Intelligence major’s core requirements category.

14. Click Create.

...