About
Your general ledger records accounting transactions. You may need to update transactions in bulk.
Prerequisites
Required permissions
Module | Number | Description |
|---|---|---|
General ledger | 103 | Journal entry maintenance |
General ledger | 383 | Recurring journal entries |
Create and post a batch
Go to Accounting > JE Batch Editor.
Enter the Book.
Campus Cafe predetermines the Book Number based upon the last book number posted to the journal. This prevents multiple entries to the same book and number, keeping all book - book number pairings unique by batch.
Click in Cost Center and Select the account. The account automatically populates on the batch editor.
Optionally select a PET number.
Enter the entry Description.
Enter the entry Amount.
Click Add To Batch.
The entry appears on the screen.
Enter additional entries, clicking Add To Batch after each entry. The overall batch must total zero to ensure your credits and debts balance.
Enter a Batch Post Date and click Post Batch.
A report opens in a new tab as a PDF. Ensure your browser allows new windows.
Modify a posted batch
If you wish to change a previously posted batch, you can retrieve the report. Only batches posted after the last posting date in GL Control (periods which have not been closed) are available to retrieve and change.
Retrieving a batch unposts it. Once you retrieve a batch, you must repost it, even if no changes are made.
This option is only available if you don’t already have an open batch in progress. Complete any in-progress open batches before starting these directions.
Go to Accounting > JE Batch Editor.
In Select a Batch to Retrieve choose the batch and click Retrieve Batch.
To edit an entry, select it and then click Edit.
The entry’s details appear. Make adjustments to the entry and click Update.
Ensure all your entries sum to zero to indicate they are in balance.
Enter a Batch Post Date and click Post Batch.
A report opens in a new tab as a PDF. Ensure your browser allows new windows.
