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Business area

Registrar

Business need

Find all currently enrolled students and return information such as student demographics, credits and GPA.

Questions to consider

  • Does “current” mean as of today or a future semester?

  • Does “enrolled” mean registered in a class or just active?

Permissions to consider

  • Do you have access to all students?

Delivered finder saved filter

This filter updates overnight or when you launch the GPA processor.

Use this as a starting point. You can add fields to further narrow students returned.

If you don’t see this filter your institution may have renamed or modified it. You can build it from the example below or open a Campus Cafe support ticket and request it.

  1. Go to Filters > Students.

  2. In All Users select ZCC Enrolled Students.

  3. Click Filters.

  4. Next to Single Semester click the three horizontal lines, select a semester and click Apply.

  5. In the first Single Semester Credits Taken enter the minimum number of credits a student must be enrolled in. Entering 0 means students in only zero-credit courses will be returned.

  6. In the second Single Semester Credits Taken enter the maximum number of credits a student can be enrolled in. If you want all students, you can enter a high number like 9999.

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  7. Click Submit.

Other filter fields to consider

You can further narrow your results by selecting Add Fields and selecting a field. Consider adding these fields if you need to further constrain your results.

  • Degree majors to narrow the results to students enrolled in certain major(s).

  • Class level to narrow the results to students only at a certain class standing such as freshman or sophomore.

Columns to consider

You can show additional information alongside the results. Click Column Visibility to select additional fields.

  • Single Sem Credits Taken shows the total number of credits the student attempted this semester.

  • Single Sem Credits Earned shows the total number of credits the student passed this semester.

  • Single Sem GPA shows the student’s semester GPA.

  • Degree Major shows the student’s first major.

  • Gender, Home State, Racial Background Decoded to show demographic information.

Base reports

While the filter will show enrolled students, it shows their current / most recent major. If you need enrolled students and their major at a specific time, use this base report.

  1. Faculty/Staff > Base Reports > Students Enrolled on a Given Date.

Use this base report to show all enrolled students along with their individual class enrollments and demographic data. Unlike a filter, you can’t add additional information to this report. However, this shows all classes each student is in, unlike the saved filter.

  1. Faculty/Staff > Base Reports > Registrar’s Reports > Enrollments by Semester.

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