Student Class Schedule Format
- Robert Lenk
- Miranda Thomas
- Sarah Marciniak
About student class schedule format
When students, advisors or staff look at a student’s class schedule, you can choose whether they see this presented as a text list of classes or a graphical calendar.
The text list allows more information to be shown and you to control what is shown through permissions.
The view you choose is common to everyone. You can’t have a different view for, say, students vs. advisors.
The calendar view schedule of class meeting days is updated nightly. The nightly process updates the schedule for the semester set in Reg. Control as well as any semesters with numerical codes +/- 100 from the semester set in Reg. Control. If a change is made to a class meeting day, it will not be reflected on the calendar until the next day. To run this process manually, run Course Date Creation.
Calendar View with Course Listing
If a course has no meeting time, such as an Asynchronous or Online course, it will not show on the Calendar view, as there is no time or day of week data to display. Campus Cafe supports displaying a list of all courses below the calendar view to show all courses, regardless of existing meeting times and days. To enable this view, Custom Control (Admin Menu → Custom Control) Parameter ID “SCHEDSTYLE” Sequence 1, Parameter 1 must be set to CAL and Sequence 1, Parameter 2 must be set to Y. The List view is bound by the search start and end dates, and the grid results are sortable based on each column. The results grid has the same search function as other grids within Campus Cafe:
Please also note that the “Student Schedule View” dates need to be set under the Registration Term Control Record for that term in order to see the courses in the list format.
Courses with Instruction Method OL - Online do not appear on the Calendar View even if meeting time/day data exists for the course. All courses, regardless of meeting time and location or instruction method, display in the course list below the Calendar view.
Prerequisites
The courses must be scheduled.
Required permissions
Module | Number | Description |
|---|---|---|
System Admin | 293 | Choose format |
Registration | 399 | Manually force the calendar view to update with new class schedules |
System Admin | 465 | Set text showing above class listing and on schedule print version header/footer |
If using the text listing view, permissions also control what pieces of information appears on the schedule. We find most customers set all of these to NA. The following table is the permissions that control the administrative view of the schedule:
Module | Number | Description |
|---|---|---|
493: Student | 740 | NA Hides the Deficiency Grade |
493: Student | 741 | NA Hides the Final Grade |
493: Student | 742 | NA Hides the Withdrawal Date |
493: Student | 743 | NA Will Hide the Semester Status History |
493: Student | 748 | NA Hides the Last Drop Date |
493: Student | 832 | NA Hides the Last Withdrawal Date |
493: Student | 833 | NA Hides the Last Drop Date |
493: Student | 834 | NA Hides the Last Add Date |
493: Student | 835 | NA Hides the Refund Date |
The following Permissions control the student view of their own schedule:
Module | Number | Description |
|---|---|---|
494: My Info | 1059 | NA Hides the Deficiency Grade |
494: My Info | 1060 | NA Hides the Final Grade |
494: My Info | 1061 | NA Hides the Withdrawal Date |
494: My Info | 1062 | NA Will Hide the Semester Status History |
494: My Info | 1063 | NA Hides the Last Drop Date |
494: My Info | 1064 | NA Hides the Last Withdrawal Date |
494: My Info | 1065 | NA Hides the Last Drop Date |
494: My Info | 1066 | NA Hides the Last Add Date |
494: My Info | 1067 | NA Hides the Refund Date |
Choose format
Go to Admin > Custom Control.
In Search enter SCHEDSTYLE.
Click the pencil.
In Parameter Value 1 enter CAL for the graphical calendar or LIST for a text listing.
Click Save.
Go to Admin > Refresh Data Cache.
Set text above list format schedule
When student’s look at their schedule, you can set the text they see above the listing of their classes. This text only appears if you select the list format.
Go to Registrar > Reg. Control.
In Comment 1, 2 and 3 enter the text to show above the class listing. Each comment appears as a separate line.
Click Save.
Calendar view: Days of the week & times
The calendar view may be configured to show a specific time range and certain days by selecting an end of the week day. For example, selecting Friday will show only Monday through Friday on the calendar.
Go to Registrar > Reg. Control.
In School Start Time select the earliest time to show on the day view of the calendar schedule.
In School End Time select the latest time to show on the day view of the calendar schedule.
In Last Day Of School Week select the last day of the school week. The week will always start with Monday.
Click Save.
Changes occur the next day.
Set header and footer shown on printed view
If a student, faculty or staff chooses to view the schedule in print view, you can set the text that appears at the top and/or bottom of the page.
Go to Admin > Adjustable Text.
In Search enter STU_SCHED_PRINT_HEAD for the header text or STU_SCHED_PRINT_FOOT for the footer text.
Click the pencil.
In Value enter your text.
Click Save.
Go to Admin > Refresh Data Cache.
