Alternate Check Books

Alternate Check Book Setup

An Additional 3 check books can be created for processing checks out of alternate check books. Alternate check books are set up in AP Control. The check book has a one position code which indicates the account to which it is tied. A is not allowed as an alternate check book because it is reserved for ACH payments.

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 The disbursement account used is specified in Accounting → GL Funds. The GL Funds are set up using site 1 and the Fund used. If a record is not found for the site and fund, the default site 1, fund 0 is used. If no account is set up for the checkbook, the account associated with Cash Disb is used.

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Assigning a checkbook to a group of vouchers

To select vouchers for payment to the default or alternate checkbook, go to Accounting → Payment Processing → Select Vouchers for Payment. Select the desired vouchers and click Edit Selected. Select Add Voucher to Payment Batch and update. Select Complete Voucher Selection and continue with payment processing

ACH Payments

To select vouchers for ACH payment, go to Accounting → Payment Processing → Select Vouchers for Payment. Select the desired vouchers and click Edit Selected. Select Add Voucher to Payment Batch as ACH and update. Select Complete Voucher Selection and continue with payment processing.

Assigning a checkbook other than the default or ACH checkbook is done on the Accounts Payable Payment Processing Page under Print checks and generate ACH file. The check book is assigned using the drop down. The last check used will change based upon the checkbook. Enter the first check number for the batch and Assign Check Numbers. When the checks are printed and the check register processed, the account associated with the disbursement will be the account in the GL Fund File associated with that checkbook for the site and fund.