About transfer credit

Campus Cafe allows you to record on a student’s record academic credit the student earned elsewhere through transfer credit from another institution.

You can also internally transfer credit from one academic career (degree level) to another such as if you allow a undergraduate student to use credit earned during their undergraduate studies to apply to their graduate program.

Transfer credit is posted to a transfer semester. You can post a maximum of 26 transfers per semester. If a student has more than 26 transfers, create multiple transfer semesters.

Prerequisites

• Create semester(s) to which transfer credit for all students is posted. Campus Cafe recommends you set a low semester code (parameter value) such as 190101 so transfer credit always appears first on a student’s transcript. This may be the same semester to which you post test credit.

• Set grades associated with transfer credit on quality points. The grades associated with transfer credit depend on your academic policy but the most common is T.

• The institution from which the student is transferring the credit from must exist in schools.

• The student which is receiving transfer credit must have an active degree.

• If you wish to record the semester in which the student took the class at the other institution (Orig Transfer Sem), the semester must exist in Campus Cafe.

Required permissions

Post external courses

1. Go to the student’s profile.

2. Go to Person Selected > Enrollment History.

3. Click Lookup.

4. In the window that appears, locate the school where the student took the credit and select it.

5. Select your Transfer Semester.

6. In Original Course, enter the original course code as taken at the prior school. For example, if the student took English 101, enter ENG101.

7. In Target Course, select your institution’s equivalent course. Courses set as catalog inactive on the catalog semester will not appear in this drop down.

8. If transferring in a course that already exists as a transfer, increase the section number by one, otherwise, leave blank. For example, if you accepted both ENG101 and ENG102 as WRT105, then the first time you select WRT104, leave Section empty. The next time you select WRT104, in Section enter 2.

9. Click Add.

10. Complete the information as required by your institution’s policies. At a minimum, you must complete the following:

    • Credits or Clock Hours: The number of credits granted at your institution for the credit.

    • Degree Level: The academic career to apply the credit to.

    • Final Grade: Select the grade to appear on the student’s record at your institution. This is populated by default if configured on quality points.

11. Click Save.

12. The selected school persists on subsequent transfer credit postings, unless changed.

In the future, if an institution and original course code is entered, the original course title and credits will appear on the enrollment detail screen based on the most recent original course code and institution combination.

Post internal courses

You may utilize degree levels on student enrollments taken at the institution. The transcript can be configured to separate courses and reset the credit and GPA totals based on degree levels. For example, so the same student can have separate records for their undergraduate and graduate careers. To have a course appear on both levels, the transfer function can be used.

Follow the same procedure as posting an external course expect use your institution as the Transfer School. Whether you accept the original grade or use a special grade depends on your institution’s business process. If you accept the original grade, ensure that those grades are selected as “Transfer” grades on Quality Points.

Remove transfer credit

You may delete transfer credit and remove it entirely from the student's record.

1. Go to the student’s profile.

2. Go to Person Selected > Enrollment History.

3. Next to the transfer credit to delete click the pencil.

4. Click Delete.