Administrative Class Registration Add, Drop, Swap

Owned by Robert Lenk
Last updated: Mar 29, 2024 by Sarah Marciniak
2 min read

About Administrative Class Registration Add, Drop, Swap

Users, including advisors, with the requisite permissions, may register students for classes and adjust their class schedule.

Access the Schedule of Classes

  1. Go to the student’s record.

  2. Go to Person Selected > Register For Classes.

  3. If configured, accept the enrollment message.

  4. Choose a semester and, if your institution has them, choose a sub semester.

  5. Click Submit.

If Custom Control MSParm DISPLAY_SEMESTER_CODE-1-1 is set to N, Semester Codes will be hidden from the Course Rosters and Registration Dropdowns.

Add a Class

  1. Access the schedule of classes by completing steps listed above under Access the Schedule of Classes.

  2. Next to the class for which to register the student, click Add.

  3. The class appears on the bottom half of the screen indicating the registration is complete.

Drop a Class

Dropping a class removes the class from the student's transcript. To show the class on the student's transcript, the student must be assigned a withdrawal grade for the course. (Withdrawal grades are configured on the quality points maintenance screen.) If a withdrawal grade is desired, Campus Cafe recommends editing the class enrollment instead of dropping the class. Click Edit next to the class, enter a Withdrawal Date, in Final Grade choose a withdrawal grade and click Save.

Custom Control WEBDROPLGC values 1 and 2 determine whether a drop record is preserved or whether the entire record of the class is immediately deleted. Campus Cafe recommends the drop record be preserved in order for billing, LMS connections and other functions to work.

  1. Access the schedule of classes by completing the steps above under Access the Schedule of Classes.

  2. Click Drop next to the class you are removing from the student's schedule.

  3. Next to the class to unenroll the student, click Drop.

Swap a Class

Swapping a class drops the class selected and replaces it with another. A class that has already dropped cannot be swapped.

  1. Access the schedule of classes by completing the steps above under Access the Schedule of Classes.

  2. Next to the class to swap, click Replace.

  3. In the upper part of the screen, next to the class to add, click Select.

  4. The class appears on the bottom half of the screen indicating the swap is complete.

Edit or Delete an Enrollment Record

To edit or delete an enrollment record, refer to Administrative Edit Enrollment Record documentation.