About People Profiles
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About people profiles
The profile screen offers an overview of the individual. an applicant, student, alum, faculty, staff or donor. Even if the person has multiple relationships with your institution - such as a student who graduates and later teaches - they will have only one profile. This means all the info about the person is in one place.
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Required permissions
Access to various aspects parts of the screen profile – referred to here as tabs – are controlled by permissions.
A user must log out and log in again for the change the take effect.
People Profile Permissions
The permissions below are for the logged in user to see information for other users.
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Tip Removing the parent Parent module entirely from the permission groups for staff will make configuring people profile permissions easier. The parent module is needed only for the permission group for third parties such as parents. See third-party access documentation. |
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Top
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Permission
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Photo
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1023
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Age
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1024
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Mobile Phone
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of profile
Module | Number | Description | ||
|---|---|---|---|---|
Global | 1023 | Photo | ||
System Admin | 1272 (Impersonate students only) | Impersonate User | ||
Always shown | NA | Gender | ||
Global | 1024 | Age | ||
Global | 996 | Hometown and State | ||
Global | 1007 | Mobile Phone | ||
Global | 1092 | Smartphone Icon to Send Text | 1092 | ID Number(Requires MessageMedia) |
Global | 1105 (ID number), 983 (link to update biographical info) | ID Number | ||
Current StatusGlobal | 232, 946 (RO to make internal degree read only), 947 (RO to make external degree read only) | Current Status History | 296 (RO to make semester status read only) | Holds |
Student | 674 (Academic), 675 (Financial), 676 (Student), 768 (Housing), 769 (Health) | Holds | ||
Global | 296 (RO to make semester status read only) | Status History | ||
Global | 1237 | Last Day of Attendance (LDA) | ||
Global | 12372007 | Last Updated | 2007 |
Summary Contact
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Permission
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tab
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Module | Number | Description | |
|---|---|---|---|
Global | 358, 1212 | Tab Itself | |
Global | 1094 | Username | |
Global | 10941024 | Date of Birth | |
Global | 10241255 | Gender Identity | |
Global | 12551259 | Pronoun1259 | |
Global | 1030 | Advisor | |
Global | 1031 | Advisor(s) Email | |
Global | 1034 | Emergency Contact | |
Global | 10341007 | Mobile Phone | |
Global | 1007997 | Home Phone | |
Global | 9971003 | Work Phone | |
Global | 1003996 | Home Address | |
Global | 996998 | Billing Address | 998 |
Item (Admissions Tab)
Admissions tab
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Module | Number | Description | |
|---|---|---|---|
Global | 1213 | Tab Itself | |
Admissions | 121310 | Inquiry Date | |
Admissions | 103 | Application Date | |
Admissions | 3 | Admission Progress Code | |
Admissions | 3 | Application (button) | |
Global | 3890 | Admission Activity (button)890 | |
Admissions | 3 | Admissions Counselor | |
Admissions | 3 | Entering Semester/Trimester | |
Admissions | 3 | Applied to Program | |
Admissions | 3 | Accepted Program | |
Global | 31213 | Admissions Site CodeNo field permission, access to tab grants access to this field | |
Admissions | 3 | Application Status | |
Admissions | 3 | Application Amount Paid | |
Admissions | 3 | Tuition Deposit | |
Admissions | 3 | Housing Deposit Paid | |
Student | 32013 | Financial Aid Status | |
Global2013 | 1197 and 1199 | Submitted Application Documents | 1197 and 1199 |
Item (Student Degree Tab)
Permission
Tab Itself
Student Degree tab
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Module | Number | Description | |
|---|---|---|---|
Global | 232, 1214 | Tab Itself | |
Parent | 720 | Tab Itself | |
Student | 503 | Transcript (button) | |
Parent | 715 | Transcript (button)503, 715 (parent) | |
Student | 231 | Degree Audit (button) | |
Parent | 717 | Degree Audit (button)231, 717 (parent) | |
Student | 1270 | Plan of Study (button) | |
Student | 229 | Enrollment History (button) | |
Parent | 229, 716 | Enrollment History (parentbutton) | |
Student | 228 | Register for Classes (button) | 228 |
Item (Financial Tab)
Permission
Financial tab
Module | Number | Description |
|---|---|---|
Student Financials | 48 | Tab Itself |
Global | 1215 | Tab Itself |
Global | 998 | Billing Address |
Student Financials, Global | 48, 1215 | Payment Status (Evaluates all scheduled disbursement dates for all the student's financial aid transactions regardless of award or year. If any scheduled dates are prior to today and the award has not been disbursed, the system will set Campus Cafe sets Payment Status to Overdue.)No field permission, access to tab grants access to this field |
Global | 375 | Billing Statement (button) |
Parent | 375, 719 | Billing Statement (parentbutton) |
Student Financials | 48 | Ledger Card (button) |
Student | 48496 | Make a Payment (button) |
Parent | 496722 |
Item (Financial Aid Tab)
Permission
Tab Itself
1216, 2013
Payment Link (must have third-party payment processor) | ||
Parent | 1252 | Credit Card Payment Link (must have third-party payment processor) |
Financial Aid tab
| Info |
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The information shown on this tab |
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reflects of the current year set on Financial Aid Control ( |
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Financials > F/A Control). If the student has no data from |
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the current year, the most recent data prior to the specified current year is displayed. |
Module | Permission | Description | |
|---|---|---|---|
Global | 1216 | Tab Itself | |
Student | 2013 | Tab Itself | |
Student | 984 | Awards/Disbursements | |
Student Financials | 9841142 | Packaging (ISIR) | 1142 |
Student Financials | 1251 | F/A Doc Portal |
Alumni / Dev
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tab
Module | Permission | Description | |
|---|---|---|---|
Global | 1217 | Tab Itself | |
Alumni/Development | 12171068 | Constituent Type | |
Alumni/Development | 1068958 | Gifts | 958 |
Relationships tab
Module | Permission | Description |
|---|---|---|
Tab ItselfGlobal | 963, 1207, 1218 |
Item (Sessions Tab)
Tab Itself | ||
Student | 1207 | Tab Itself |
Sessions tab
Module | Permission | Description |
|---|---|---|
Global | 1032, 1219 | Tab Itself |
RoommateGlobal | 1150 | Roommate Email |
Global | 1221 | Roommate CellEmail |
Global | 1222 | Roommate Id#Cell |
Global | 1223 | Roommate Id# |
Item (Activities Tab)
Activities tab
| Info |
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The specific activities shown depend on your activity tracking permissions. |
Module | Permission | Description |
|---|---|---|
Student | 1209 | Tab Itself (logged in user profile) |
Global | 12091220 | Tab Itself (other users) |
Student | 12201198 | Activities (your activities)1198 |
Global, Student | 890 or 1199 | Activities (other users)890 or 1199 |