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For students considering a change of major, the degree audit is also used to present a “what if” showing how their past and current classes may fulfill the requirements of a different major.
Prerequisites
Create academic degrees (e.g. certificate, bachelor’s, etc.) and associate them with degree levels (e.g. undergraduate, graduate, etc.)
Create majors which may be majors, minors or certificate programs. Majors should lead to a credential such as a certificate, bachelors, etc.
Create courses required to complete the academic program in the course catalog. For all aspects of the degree audit to function, all course codes must have a consistent length of subject codes. For example, having the course codes MT100 and COM303 will not function because MT and COM are different character lengths.
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Level Group: This indicates the type of match that will satisfy a requirement. The level group is specified in master requirement (sequence number=0). The remaining records in the set (requirement number = master record requirement number and sequence number > 0) detail the course information that if met will satisfy the requirements.
Level Group 1: specific course requirement. For example, the student must take and pass English 101.
Level Group 2: course enrollments fitting into a program based on the course’s subject. For example, any biology course.
Level Group 3: course enrollments in an arbitrary group For example, the group HUM requires HUM101, HUM102 and HUM198.
Level Group 4: free electives – any passing grade enrollment not used by another prior requirement. This is essentially a catch all.
This level group is not to be confused with the degree level found in the degree and enrollment.
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Work Flow's Name, Due Date, and Comment/Notes Box 1 field can also be shown at the bottom of a degree audit by selecting the "Print on Degree Audit" checkbox on the Workflows Definition Detail. The Email/Comment box will not appear on the degree audit; only the smaller Comment/notes box 1 under a workflow will appear.
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