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About FISAP for credit-hour programs
The U.S. Department of Education requires institutions participating in Title IV to complete a Fiscal Operations Report and Application to Participate (FISAP) annually.
Campus Cafe provides a FISAP report to assist institutions with reporting Federal Work Study and FSEOG programming to the Government. Currently this report is setup to support Credit Hour department. The Campus Cafe report supports credit-hour academic programs as far as enrollment numbers are concerned, but Clock Hour clock-hour instructions still may find the report helpful with the other report fields that are needed to complete the report.
This report can be found by navigating to the base analytic SSRS reports → Financial Aid Folder → FISAP From Student Finder List
Methodology
This report gives the user summary data that can be used with the annual FISAP Reporting process.
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Please review the video on the Student Finder documentation page if needing instructions on how to pull a list of enrolled students.
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Access report
Select student population
You first need to tell Campus Cafe which students to include in the report. You’ll do that using the Student Finder.
You’ll want to include all enrolled students in a degree-seeking
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programs during the July
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1 to June
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30 reporting period
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Student lists can be pulled in a number of ways; some example filters to use separately or in conjunction with each other could be:
Single Semester (A user can select multiple single semesters to evaluate at the same time, e.g. Select
Excluding the Summary level 99 with “blank”
Single semester Degree Levels to Include/exclude
Single Semester Credits taken to make sure you’re only including enrollments with at least 1 credit hour.
Other Fields that may be helpful to pull in a list of eligible students.
Enrolled in Sem
Degree Major
Degree Level
Session Row Range is within the time period being evaluated
Enrollment Date Range filters
Step 2. Once the user has verified the list in the student finder are eligible to be included in the FISAP report then click the "Export ID's To Reports" from the Actions list. Documentation Link: Export IDs to Reports
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Step 3. Use the parameters at the top of the page input your Data Base Code, Your personal User ID, so your specific student finder list is pulled into this report.
Step 4. Select the ISIR Award Year (2024 for the 23-24 Year), Billing Semester lower and upper range for the associated Tuition and Fees for calculation.
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Step 5. Click View Report and review report.
Step 6. Check for Uncredentialed Program students issues to see if a student should be counted as a degree seeking student.
Navigate to the 2nd or 3rd page to see the raw student data to verify if all students listed as “Uncredentialed” are in-fact a non-degree seeking student.
Students will be reported as uncredentialed if the student is enrolled in a program that is:
Not marked with “Degree Seeking” in the major maintenance
Missing a degree start date
Missing a major
or you are incorrectly pulling in students that should not be included in the report.
Per FISAP instructions, if these students are taking at least one undergraduate or graduate course that is not deemed an “audit” or “highschool concurrent”, they are to be included in both the Enrollment Numbers and the billed tuition/fees section.
You will need to review each student that is marked with an uncredentialed program and manually include them in the Undergraduate or Graduate Enrollment headcounts.
These students are not reported in the enrollment number sections
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Assumptions and Notes:
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How you build the finder to return these students will depend on your institution’s unique setup, including your semesters and academic programs. Below is an approach that you can use as a starting point. You will need to modify these parameters to match your institution.
Go to Filters > Students.
Click Add Fields.
Select the fields Single Semester, Single Semester Include Summary Level 99, Single Semester Level and Single Semester Credits Taken.
Next to Single Semester click the three horizontal lines, select the semester(s) that fall within the reporting period (July 1 to June 30)and click Apply.
Next to Single Semester Include Summary Level 99 click the three horizontal lines, select False and click Apply.
In Single Semester Level enter the numbers corresponding to the degree levels of students to include separated by commas. For example, if your undergraduate students are level one, graduate students level two and non-degree students level three, you would enter 1,2. You wouldn’t include a 3 because non-degree students aren’t part of the FISAP report.
In the upper (first) Single Semester Credits Taken ensure the operator is >=single then to the right enter .01. This means the report will include only students who attempted at least a hundredth of a credit. Put another way, this excludes students not enrolled that semester who wouldn’t be expected to receive aid. Leave the lower Single Semester Credits Taken box empty because there is no upper limit on how many credits a student could have attempted.
Below where you just set your criteria, raise the Results limit to a number slightly above the number of students you expect to return. The number you put here is the maximum number of students who will be returned, even if more students meet the criteria.
Click Submit.
Review the results to confirm the students returns are the expected students to include in the FISAP.
Click Export IDs to Reports > For All.
Run the report
Once you’ve selected the students on the Student Finder, you’re ready to run the report.
Go to Faculty/Staff > Base Reports and login.
Go to Financial Aid >FISAP From Student Finder List.
In Your User ID enter your Campus Cafe ID number.
In Award Year select the federal financial aid award year. This is the same as the award year that appears on Institutional Student Information Records (ISIRs).
In Billing Semester From select the oldest semester for which to include tuition and fees.
In Billing Semester To select the most recent semester for which to include tuition and fees.
Click View Report.
Check for uncredentialed students
Per the Department of Education, students enrolled in at least one undergraduate or graduate course not deemed an “audit” or “high school concurrent” course must be included in both the enrollment numbers and the billed tuition/fees section of the FISAP.
As such, it’s important that you review all students that Campus Cafe marks as in an uncredentialed program. These are students who:
Have a major that isn’t configured as “Degree Seeking” in major maintenance.
Don’t have a a degree start date.
Don’t have a major.
You incorrectly retrieved in the Student Finder.
Campus Cafe doesn’t include these students in undergraduate or graduate headcounts. As such, you may need to manually include these students in your headcount reporting if you determine they are a degree-seeking student.
Locate the column called UG OR GRAD LATEST TERM. If Undeclared Program appears, the student is Uncredentialed.
A the top of the results, use the left and right arrows to go from page to page and review all students.
Report methodology
Assumes tuition and fees are marked with the "T-Tuition" 1098-T Report Code flag for tax reporting under the Billing Transaction Codes Maintenance.
Tuition and Fee transactions codes that are not marked with the 1098-T tuition flag will not be calculated.
First Bachelorbachelor's by July field is pulled from the ISIR itself, ; it does not look at any prior completed degrees in the system for this field if that student completed a degree mid-year.
Awards are reported by their Award Year. e.g. 2024 Award Year = July 1, 2023 to June 30th30, 2024.
Majors need to be set up under the Major Maintenance to must be configured in major maintenance and have a credential level set.
The report assumes that the students' Assumes the student's reported program starts before the end of reporting date range (June 30th 30 of the period), and the program is a degree-seeking program
Degree Records on students' records need a Degree Start Date filled in
FWS Funds .
Requires a degree start daterecorded on student degree rows.
Federal Work Study funds are from the scheduled amounts since FWS isn't disburse disbursed to the student 's ledgers.
FWS amounts should be scheduled for the exact amounts distributed to students. If a student didn't receive all of the original quoted FWS, the scheduled amount should be adjusted under in the financial aid module.
The Report report uses the Default/Active Selected ISIR for the Award Year for the student.
Rejected ISIR's marked as Default are NOT counted in the enrollment totals by FISAP Income or Fundings because they are technically NOT eligible for Title IV with a rejected ISIR of enrolled and eligible for aid per the FISAP Report Instruction Manual.