About navigation, search and help

Campus Cafe provides many ways to locate individuals and their records, as well as ways to access functions. 

Required permissions

Main menu

The main menu appears on the left of the screen. Clicking the right arrow will expand the menu to include the individual menu items.

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Search

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The search box at the top of the screen allows you to search globally for all people, whether applicants, students, alumni, faculty or staff. The search box will search the entire system, regardless of any permissions that
may limit the user to a specific module of the system. Users must be in the faculty/staff module and belong to a permission group with permission #1242 to see the search box.

The search box can be configured to search for name and/or ID or just ID. For institutions with many person records, Campus Cafe recommends setting the box to only search ID to improve system performance. The way the search box behaves is set through the Custom Control SEARCHBOX Sequence 1, Parameter 1. Setting the value to Y will search by Name and/or ID. Setting to N will search by ID.

Institutions can also suppress student photos in the results to increase search speed responsiveness by setting Custom Control SEARCHBOX Sequence 1, Parameter 2 to Y.

If the box is set to search for name and/or ID, the search box searches one data field at a time and shows a maximum of 10 search results. Searches may be conducted with the following parameters, so long as Custom Control SEARCHBOX 1,1 is set to Y:

FIRSTNAME or LASTNAME

FIRSTNAME LASTNAME (include a space between the two)

LASTNAME, FIRSTNAME (include a comma and space between the two)

Mobile Phone Number (digits only, no non-numeric characters, international format supported)

Home Phone Number (digits only, no non-numeric characters, international format supported)

Email Address

When Custom Control CRSRSTNICK 1,1 = Y, the following formats are possible):

NICKNAME LASTNAME (include a space between the two)

LASTNAME, NICKNAME (include a comma and space between the two)

Once the desired individual appears, click the individual to open the individual’s profile.

Search for people video tutorial

Quick launchers

Quick launchers allow you to enter an individual’s ID number, first name and/or last name and jump to a specific record.

• All People: all individuals in the database

• Prospects: inquiries and applicants

• Students: individuals considered students

• Parents: individuals labeled as parents

• Faculty: includes faculty and staff

• Alumni: individuals labeled as alumni

Filters (Finders)

Filters, also known as finders, return results based on multiple criteria. For example, you may wish to see all students enrolled in the Spring 2024 term whose home state is Rhode Island. The Filters button at the top of the screen allows you to quickly jump to a specific record.

Additional information on filters is available in this article.

• All People: all individuals in the database

• Prospects: inquiries and applicants

• Activities: all activities, results limited by tracking permissions

• Schools: schools (used on applications and for transfer credit)

• Students: individuals considered students

• Parents: individuals labeled as parents

• Courses: the course catalog and schedule of courses

• Majors: academic programs

• Financial Aid Disbursement: financial aid awards

• Faculty: includes faculty and staff

• Alumni: individuals labeled as alumni

• Activities: activities associated with alumni

• Organizations: organizations associated alumni or sponsored billing

• Donations: contributions to your institution

• Gifts: contributions organized by campaign

Help (?) icon

Clicking the question mark in the upper right will bring you to the Campus Cafe Knowledge Base. The Knowledge Base is designed for administrative users of the system. As such, Campus Cafe recommends hiding this icon for students and faculty.