...
| Table of Contents | ||
|---|---|---|
|
About navigation, search and help
Campus Cafe provides an array of many ways to locate individuals and their records, as well as ways to access functions.
...
Required permissions
Module | Number | Description |
|---|---|---|
Global | 1242 | See the search box; also must be a faculty/staff person |
Global | 1249 | See the help |
Main menu
The main menu appears on the left of the screen. Clicking the right arrow will expand the menu to include the individual menu item namesitems.
...
Search
...
...
...
| Info |
|---|
Multiname/Email/Phone Search functionality of the header bar search function will be included in an upcoming release |
The search box at the top of the screen allows users you to search globally for all people, whether applicants, students, alumni, faculty or facultystaff. The search box will search the entire system, regardless of any permissions that
may limit the user to a specific module of the system. Users must be in the faculty/staff module and belong to a permission group with permission #1242 to see the search box.
The search box can be configured to search for name and/or ID or just ID. For institutions with a high record countmany person records, Campus Café Cafe recommends setting the box to only search ID to ensure improve system performance. The way the search box behaves is set through the Custom Control /MSParm "SEARCHBOX"SEARCHBOX Sequence 1, Parameter 1. Setting the value to Y will search by Name and/or ID. Setting to N will search by ID.
Institutions can also suppress student photos in the results to increase search speed responsiveness by setting Custom Control SEARCHBOX Sequence 1, Parameter 2 to Y.
If the box is set to search for name and/or ID, the search box searches one data field at a time and shows a maximum of 10 search results. In practice, this means you should search on one data point at a time. For example, the search will not understand “James Bond” because the search phrase contains two data elements: first and last name. However, typing in just “James” will show the first 10 individuals with James alphabetically by last name. If there are more than 10 individuals in the system with the first name James and last names that start with A, James Bond will not appear. Instead, try searching “Bond” or using his ID number (e.g. 007).Searches may be conducted with the following parameters, so long as Custom Control SEARCHBOX 1,1 is set to Y:
FIRSTNAME or LASTNAME
FIRSTNAME LASTNAME (include a space between the two)
LASTNAME, FIRSTNAME (include a comma and space between the two)
Mobile Phone Number (digits only, no non-numeric characters, international format supported)
Home Phone Number (digits only, no non-numeric characters, international format supported)
Email Address
When Custom Control CRSRSTNICK 1,1 = Y, the following formats are possible):
NICKNAME LASTNAME (include a space between the two)
LASTNAME, NICKNAME (include a comma and space between the two)
Once the desired individual appears, click the individual to open the individual’s profile.
| Info |
|---|
When CRSRSTNICK 1,1 = Y, if no nickname is defined for a user, FIRSTNAME LASTNAME and LASTNAME, FIRSTNAME will produce accurate results |
Search for
...
people video tutorial
| Widget Connector | ||
|---|---|---|
|
Quick
...
launchers
Quick launchers allow you to enter an individual’s ID number, first name and/or last name and jump to a specific record.
All People: all individuals in the database
Prospects: inquiries and applicants
Students: individuals considered students
Parents: individuals labeled as parents
Faculty: includes faculty and staff
Alumni: individuals labeled as alumni
Filters (Finders)
Filters, also known as finders, return results based on multiple criteria. For example, you may wish to see all students enrolled in the Spring 2024 term whose home state is Rhode Island. The Filters button at the top of the screen allows you to quickly jump to a specific record.
Additional information on filters is available in this article.
All People: all individuals in the database
Prospects: inquiries and applicants
Activities: all activities, results limited by tracking permissions
Schools: schools (used on applications and for transfer credit)
Students: individuals considered students
Parents: individuals labeled as parents
Courses: the course catalog and schedule of courses
Majors: academic programs
Financial Aid Disbursement: Financial financial aid awards
Faculty: includes faculty and staff
Alumni: individuals labeled as alumni
Activities: activities associated with alumni
Organizations: Organizations organizations associated alumni or sponsored billing
Donations: contributions to your institution
Gifts: contributions organized by campaign
Help (?)
...
icon
Clicking the question mark in the upper right will bring you to the Campus Cafe Knowledge Base. Users must belong to a permission group with permission #1249 to see the help icon. The Knowledge Base is designed for administrative users of the system. As such, Campus Cafe recommends hiding this icon for students and faculty.