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| Info |
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Class levels are updated overnight or on demand by an administrator. |
Prerequisites
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Module | Number | Description |
|---|---|---|
System Admin | 293 | Turn on class levels, rename class levels |
Miscellaneous | 97 | Set credit thresholds to define class levels |
Registration | 399 | Set highest semester to include in class level calculation |
Student | 931 | View student’s current class level |
Global | 304, 760 | View students past, present or future level |
Global | 304, 760 | Manually update class level for one student |
Registration | 1281 | Manually update class levels for group of students |
Turn on class levels
Since not every institution uses class levels, Campus Cafe won’t calculate class levels unless you tel it to do so.
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By default, campus cafe delivers levels freshman, sophomore, junior, etc. You may wish to rename them to reflect your institution’s vernacular.
Go to Admin > STParm.
Search Parameter Value SMLNCD.
Next to the level to rename, click the pencil.
Enter a new name and click Save.
Go to Admin > Refresh Data Cache.
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Go to Admin > Custom Control.
In Search enter GPA_Line.
Click the pencil.
In Parameter Value 2 enter 0.
Click Save.
Go to Registrar > Reg. System Control.
In Semester, select a semester. Campus Cafe will calculate class level based only on credits in this semester and prior.
Click Save.
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Go to Registrar > GPA Processor.
Select All people enrolled based on the semester and site chosen below.
Select the semester and site.
Select Update Line Code.
Click Submit.
View student class level
For an individual
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student’s current levels
Go to the student’s profile.
Go to Person Selected > Student codes.
The class level and assumed class level are displayed.
For an individual’s past, current or future levels
Since a student’s class level will likely change - for example moving from freshman to sophomore to junior to senior - you might want to see their level for a specific academic period.
Go to the student’s profile.
Go to Person Selected > Session Data.
Review the Class Level and Assumed Class Level columns. If you don’t see these columns click Column Visibility and select them.
For a group of students
Go to Filters > Students.
Select filters and click Submit.
After the results are shown, click Column Visibility.
Class Level: The numerical code for the level (e.g. 1)
Class Level Decoded: The text describing the level (e.g. Freshman)
Assumed Class Level: The numerical code for the level (e.g. 2)
Assumed Class Level Decoded: The text describing the level (e.g. Sophomore)
Manually update class level for one student
| Note |
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Don’t use this function if you have Campus Cafe configured to automatically assign class levels. The automatic process will override any class levels you set manually each night. |
| Note |
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Before updating class levels using this method, the student must have a semester session session rows created for the academic period for which you’re updating the level. |
Go to the student’s profile.
Go to Person Selected > Session Data.
Next to the academic period for which to update the level click the pencil.
In Class Level and Assumed Class Level set the student’s level.
Click Save.
Manually update class levels for a group of students
| Note |
|---|
Don’t use this function if you have Campus Cafe configured to automatically assign class levels. The automatic process will override any class levels you set manually each night. |
| Note |
|---|
Before updating class levels using the Student Filter, students must have semester session session rows created. |
Setting class levels through this method doesn’t impact student financial aid awards if using the Campus Cafe financial aid module.
Go to Filters > Students
Use a Saved Filter or click Filters to build your criteria and find your students.
Select by checking the Selected checkbox the students you wish to change their class level.
Click Update Class Levels >For All.
In Student Codes Class Level select the new level.
In Session Semester Class Level you must select the academic period for which to apply this level. Remember, the student must already have a session row for this semester.
If you also want to set an assumed class level, in Student Codes Assumed Class Level select the assumed level.
If you selected an assumed class level, you must select in Session Semester Assumed Class Level the academic period for which to apply this level. Remember, the student must already have a session row for this semester.
Click Submit.
Example: Update students to sophomores
You’ve concluded the spring semester and have a group of students who will now be considered sophomores in the fall.
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