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Institutions that utilize a third-party payment integration (Authorize.net or PayPal) may allow students to pay application fees, enrollment (tuition)/housing deposits and tuition/fees/housing through Campus Cafe. An application fee is not applied to an applicant's ledger/bill. An enrollment (tuition) deposit is and/or a housing deposit can be applied to the applicant's ledger/bill and is applied toward any current or future balancedepending upon how the associated transaction code is set up. A tuition/fees/housing payment is applied to the student's ledger and bill.
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Configure transaction codes
Configure a third-party payment processor (Authorize.net or PayPal)
Configure application fees and related permissions
Self-Service Applicant Application Fee Payment
Upon payment of an application fee, the amount paid will appear on the applicant's applicant detail page in the App Amount Paid box.
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Navigate to main menu > Admissions > Applicant Status
Click Pay Application Fee
Complete payment information and payment
The transaction code for payment of the application fee is determined
Self-Service Applicant Deposit Payment
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An applicant will only be presented the option to pay a Housing deposit if his or her admissions residence code is set to R. This can be collected on an application (field Residence Code) or changed on the applicant page or the student codes page.
Navigate to main menu > Admissions > Applicant Status
Click Pay Deposit
Choose the Deposit to pay
Complete payment information and payment
Payments will be returned to Cash Batch for posting to student ledgers.
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Payments will be returned to Cash Batch for posting to student ledgers.
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Note If you would like to hide the ability for student to make a payment, you can do so with permission 1055 set to N/A. If you would like to hide the ability for a payment on an administrator's login, you would set permission 484 to N/A, and also set permission 1252 to N/A under the Parent module. |
Configure Credit Card Transaction Surcharge
Payment processors typically charge a fee commonly known as a "swipe fee" per transaction. Campus Cafe may be configured to add a surcharge to a payment. The surcharge may be a percentage of the total amount or a fixed additional fee. The surcharge will be the same regardless of the credit card brand (e.g Amex, MasterCard, etc.) used. The surcharge will not appear on the student's ledger.
Navigate to Admin > Custom Control
Locate Program Id PAYCONVFEE
Click the pencil icon next to Program Id PAYCONVFEE Sequence 1, Parameter 1
In the Parameter Value 1 box enter a percentage of the payment (do not include a %) OR in the Parameter Value 2 enter a fix amount (do not include $)
In the Parameter Value 3 box enter the transaction code to associate with the surcharge
Click Save