Self-Service Payments

Owned by Robert Lenk
Last updated: Aug 02, 2024 by Janine Anderson
2 min read

About Self Service Payments

Institutions that utilize a third-party payment integration (Authorize.net or PayPal) may allow students to pay application fees, enrollment (tuition)/housing deposits and tuition/fees/housing through Campus Cafe. An application fee is not applied to an applicant's ledger/bill. An enrollment (tuition) deposit and/or a housing deposit can be applied to the applicant's ledger/bill depending upon how the associated transaction code is set up. A tuition/fees/housing payment is applied to the student's ledger and bill.

Prerequisites

Self-Service Applicant Application Fee Payment

Upon payment of an application fee, the amount paid will appear on the applicant's applicant detail page in the App Amount Paid box.

Applicants are provided the opportunity to pay an application fee immediately upon completing the application. For an applicant who wishes to pay the fee later:

  1. Navigate to main menu > Admissions > Applicant Status

  2. Click Pay Application Fee

  3. Complete payment information and payment

The transaction code for payment of the application fee is determined

Self-Service Applicant Deposit Payment

Applicants must pay the deposit amount in full. Partial payments are not supported.

An applicant will only be presented the option to pay a Housing deposit if his or her admissions residence code is set to R. This can be collected on an application (field Residence Code) or changed on the applicant page or the student codes page.

  1. Navigate to main menu > Admissions > Applicant Status

  2. Click Pay Deposit

  3. Choose the Deposit to pay

  4. Complete payment information and payment

Payments will be returned to Cash Batch for posting to student ledgers.

Self-Service Student Tuition Payment

Students may pay any amount equal to or greater than $1.

  1. Navigate to main menu > My Info > Payments

  2. In the amount box enter a dollar amount without any symbols other than a decimal

  3. Click Pay

  4. Complete payment information and payment

Payments will be returned to Cash Batch for posting to student ledgers.

Note

If you would like to hide the ability for student to make a payment, you can do so with permission 1055 set to N/A.  If you would like to hide the ability for a payment on an administrator's login, you would set permission 484 to N/A, and also set permission 1252 to N/A under the Parent module.

Configure Credit Card Transaction Surcharge

Payment processors typically charge a fee commonly known as a "swipe fee" per transaction. Campus Cafe may be configured to add a surcharge to a payment. The surcharge may be a percentage of the total amount or a fixed additional fee. The surcharge will be the same regardless of the credit card brand (e.g Amex, MasterCard, etc.) used. The surcharge will not appear on the student's ledger. 

  1. Navigate to Admin > Custom Control

  2. Locate Program Id PAYCONVFEE 

  3. Click the pencil icon next to Program Id PAYCONVFEE Sequence 1, Parameter 1

  4. In the Parameter Value 1 box enter a percentage of the payment (do not include a %) OR in the Parameter Value 2 enter a fix amount (do not include $)

  5. In the  Parameter Value 3 box enter the transaction code to associate with the surcharge

  6. Click Save