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About the National Student Clearinghouse Report
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ProgramId | Seq Num | Parm | Description |
CHGRADDATE | 1 | 1 | If set to Y the process will use the expected graduation semester to calculate the anticipated graduation date provided that CHGRADDATE Sequence 1 Parameter 3 is set to N. |
CHGRADDATE | 1 | 2 | Only applies if CHGRADDATE Sequence 1 Parameter 1 is set to N. Will append the month and date specified to the Class Of field on the student degree detail screen. For example, if the Class of is 2020 and this parameter is set to 0530 the system will return 20200530. |
CHGRADDATE | 1 | 3 | If set to Y the process will use the start date override and end date override on the student degree detail screen to determine the student's program start date and student's expected graduation date. If set to N the process will use the first day of the student's entering semester as the program begin date and the expected graduation semester's last day as the expected graduation date. This control supersedes the option in CHGRADDATE, Sequence 1 Parmameter 1. |
CH_SET_PSD | 1 | 1 | If set to Y and CHGRADDATE Sequence 1 Parameter 3 is set to Y then the process will analyze all degree rows for a student. The process will identify the earliest date in the start date override field for each major and use that as the program begin date. For example, if a student has a degree row for Math with a start date override of 1/1/2018 and a second degree row with Political Science with a start date of 9/1/2020, the process would use 1/1/2018 as the Political Science program begin date. |
CH_AUDIT | 1 | 1 | If set to Y exclude audited courses from the file. An audited class has a final grade that is marked as an audit grade on the Quality Points Maintenance screen. |
CH_CRS_END | 1 | 1 | If set to Y the process will exclude any courses that ended prior to the date the process is run from the calculation of the student's enrollment status. It will also exclude any courses that are scheduled to start after the date the process is run. This requires class start and end dates being specified. |
CH_MATRIC | 1 | 1 | If set to Y the process will exclude students set to N on the Matriculate Code on the current Applicant Detail screen. |
CH_USEHIST | 1 | 1 | If set to Y, the site criteria on the NSC process setup screen will use the student's billing site on the student session data screen instead of the degree site on the student degree detail screen. |
CH_USE_LDA | 1 | 1 | If set to Y, the status date for a withdrawal will be the last day of attendance as calculated by the Campus Cafe attendance module. If set to N, the status date for a withdrawal will be the date set in the Status field on the student's degree detail screen. |
CH_USESEM | 1 | 1 | Not in use |
CH_PTLOGIC | 1 | 1 | For semester credit-based institutions always set to N. |
CH_TITLEIV | 1 | 1 | If set to Y, only students who have received Title IV aid will be included in the file. |
FA950AC | 1 | 1 | Six-digit U.S. Office of Postsecondary Education Identification (OPE ID) number. Do not include the branch number, which is specified on the NSC process setup screen. |
FA950AC | 2 | 1-10 | For students enrolled in any of these courses (one course code per parameter) the report will set student to half time status if sum of course credits is greater than 0 and less than the full-time credit threshold set on the semester dates screen. Takes precedence over other status codes. |
FA950AC | 5 | 1-10 | For students enrolled in any of these courses (one course code per parameter) the report will set student to full-time. Takes precedence over other status codes. |
CHSTATDATE | 1 | 1 | If set to Y the process will use the Status Date on the degree detail screen. If set to N, it will use the degree granted date. |
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Semester(s): Semester codes to include in the report. Credits for all semesters entered will be combined and summed to determine enrollment status. The first semester is used in the file header for identification purposes and for the credit thresholds for determining enrollment status. If no semester is provided, the default semester set in Reg. Control will be used.
Special Run for GRADS ONLY: Check for the Graduates Only file. The file will include only students whose degree status on the student's degree detail page is Completed (C) or Conferred (Y). If checked complete only the left-most semester box to indicate the first semester of graduates.
End Semester - Grad Run: If running a Graduates Only file, enter the the last semester to check for graduates
Site Number(s): Optional. Site codes to include in the file. The site number is determined by the student's site number on the student's degree detail page for the current degree. If left blank all sites will be included.
Lowest Degree Level: The lowest degree level to include. Stored on the student's degree detail page for the current degree.
Highest Degree Level: The highest degree level to include. Stored on the student's degree detail page for the current degree.
Sub-Semester(s) to Exclude: Sub-semesters to exclude from the process
Branch Number: The OPE ID branch number to affiliate with the file (The Clearinghouse requires one file per branch) The default branch is 00.
Major Codes: Major code concentrations to either exclude or include. Leave blank for all
Exclude Majors: Check to exclude the listed majors
Include Majors: Check to include the listed majors
Compulsory Semester: Indicates a required term per institution's financial aid/academic policies
Is Test Run: Check for a test file. If checked the the process will not update the REG_LAST_CH_STATUS table with the student's enrollment status.
Include ID#s: Check to include student ID numbers, an optional field for the NSC report
Include Race: Check to include student race, an optional field for the NSC report
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