...
| Table of Contents | ||
|---|---|---|
|
About default semesters
Campus Cafe is predicated on semesters, which control registration, billing, financial aid, dashboards and more. Campus Cafe allows a specific semester to serve as the default semester for many functions. In some cases, permission groups or specific permissions determine which semester(s) are shown.
Establishing Semesters
To set a default semester, the semester must first exist in Campus Cafe. Refer to semester documentation for creating semesters.
...
Prerequisites
Create semester that will be the default semester.
Required permissions
Module | Number | Description |
|---|---|---|
System Admin | 127 | Set default registration/course list/faculty dashboard semester |
System Admin | 127 | Set default semester for exam listings |
Student Financials | 422 | Set default billing semester |
Student Financials | 1162 | Set default student finder amount due charges semester |
Student Financials | 1162 | Set default financial aid semester |
Student Financials | 1162 | Set default assignment of financial aid activity to individual semester |
Registration | 399 | Set default assignment of activities in batch semester |
Registration | 399 | Set default calendar view semester |
Registration/course list/faculty dashboard semester
This semester will show as the prepopulated semester when:
students register for class. (The semester must be active in Registration Control.)
instructors view the faculty dashboard
administrators view the Search for Courses screen (Filters > Courses)
administrators view Course Rosters (Faculty/Staff > Course Rosters) (The semester must be active in Registration Control.)
Set default semester:
Navigate Go to main menu > Admin > Permissions.
In the left column click the permission group for which to set the default semester.
Click Edit Group.
In the Default Semester box choose select the desired default semester.
Click Save.
Go to Admin > Refresh the cache by navigating Data Cache.
Exam listing
This semester will be automatically selected when someone goes to the Exam Listing screen that shows exams associated with courses.
Go to Admin > Permissions.
In the leftmost column select the permission group.
Click Edit Group.
Select the Default Semester.
Click Save.
Go to Admin > Refresh Data Cache.
Billing
...
semester
This semester will serve as the default billing semester if a semester is not specified when posting a transaction.
Navigate Go to main menu > Financials > AR Control.
In the Billing Semester box choose select the desired default semester.
Click Save.
Refresh the cache by navigating Go to Admin > Refresh Data Cache.
Student
...
finder amount due charges semester
Only billing charges for this semester and prior will show on the Student Finder's amount due column. Choose semester 999999 to display charges for all semesters.
Navigate Go to main menu > Financials > F/A Control.
Next to the desired site, click the pencil or choose a site and click Add Control to add a new site.
In the Highest Billing Semester choose select the desired semester.
Click Save.
Refresh the cache by navigating Go to Admin > Refresh Data Cache.
Financial
...
aid semester
The semesters here control what aid year Campus Cafe will use uses when packaging as well as which financial aid will display on a student's bill.
Navigate Go to main menu > Financials > F/A Control.
Next to the desired site, click the pencil or choose a site and click Add Control to add a new site.
Set the Current Semester, Statement F/A View Semester, Current Packaging Semester, Current Year and Statement (the federal aid year as YYYY) and Payment Page F/A View Semester 2 boxes.
Click Save Refresh the cache by navigating Save.
Go to Admin > Refresh Data Cache.
Assignment of
...
financial aid activity to individual
If assigning an activity with a member of F (Financial Aid) the system Campus Cafe will automatically associate the activity with the Current Packaging Semester set in F/A Control (Student Financials > F/A Control).
Assignment of
...
activity to
...
individual based on admissions entering semester
If assigning an activity with a member specified in Custom Control TRACKSEM Sequence 1, Parameter 1, the system Campus Cafe will automatically associate the activity with the individual's admissions entering semester.
Assignment of
...
activities in
...
batch semester
When assigning activities in batch through a people finder, a semester shows by default as associated with the activity. To change the default semester:
Navigate Go to main menu > Registrar > Reg. Control.
In the Semester box choose select the desired default semester.
Click Save.
Refresh the cache by navigating Go to Admin > Refresh Data Cache.
Calendar
...
view semester
The Reg. Control semester determines which semester is updated on the class schedule calendar view. The A nightly process updates the specified semester as well as any semesters with numerical codes +/- 100 from the semester set in Reg. Control.
Navigate Go to main menu > Registrar > Reg. Control.
In the Semester box choose select the desired default semester.
Click Save.
Refresh the cache by navigating Go to Admin > Refresh Data Cache.