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About
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entering and
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posting grades
Grades are typically entered by instructors via the course roster. They may also be entered on the enrollment history screen.
When grades can be entered is determined by a combination of registration control, grade control and permissions. What grades can be entered is controlled by the Quality Point table Points as well as if the course is configured as pass/fail.
Grade entries and changes are saved in the audit log.
Prerequisites
Grades people can enter exist on quality points.
The semester must be active in registration control.
For instructors to enter grades, configure a grading window in grade control.
For instructors to enter grades, configure course rosters.
Required permissions
Module | Number | Description |
|---|---|---|
Faculty | 352 | When set to NA, user can only to enter deficiency grades during the grading window. |
Faculty | 354 | When set to NA, user can only enter deficiency grades set as in use by faculty on in quality points. Otherwise, user may enter any grade in quality points. |
Faculty | 353 | When set to NA, user can only enter an initial deficiency grade. Once a grade is set it cannot be changed again by the user. |
Faculty | 362 | Determines whether the user can enter deficiency grades for another faculty’s class. Set to NA to prevent. |
Faculty | 278 | When set to NA, user can only enter grades during the grading window. |
Faculty | 317 | When set to NA, user can only enter final grades set as in use by faculty on in quality points. Otherwise, user may enter any grade in quality points. |
Faculty | 316 | When set to NA, user can only enter an initial final grade. Once a grade is set it cannot be changed again by the user. |
Faculty | 361 | Determines whether the user can enter final grades for another faculty’s class. Set to NA to prevent. |
Enter grades via the class roster
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Faculty | 771 | When set to NA, user can only to enter year-long grades during the grading window. |
Faculty | 773 | When set to NA, user can only enter year-long grades set as in use by faculty on in quality points. Otherwise, user may enter any grade in quality points. |
Faculty | 772 | When set to NA, user can only enter a year-long grade. Once a grade is set it cannot be changed again by the user. |
Faculty | 770 | Determines whether the user can enter year-long grades for another faculty’s class. Set to NA to prevent. |
Faculty | 903 | Enter a grade comment. |
Registration | 42 | Access enrollment history (generally limited to administrators) |
Student | 229 | Access enrollment history (generally limited to administrators) |
Registration | 994 | Upload grades using a spreadsheet using student ID number |
Registration | 1253 | Upload grades using a spreadsheet using Alumni Class Of |
Enter grades on a class roster
Instructors can enter grades directly on their class roster. Administrators with access to class rosters may also use this method.
Go to Faculty/Staff > Course Rosters.
Next to the course, select Roster.
Scroll to the right and look for the grade column (note there are multiple grade types)Click in the cooresponding with the type of grade to enter: mid term, final or year.
Click the pencil orboxunder the desired grade column for the desired studentType any letter to display a list of grades.
Select or type a grade.
Optionally enter a grade comment.
Grades automatically save
Comments can also be added along with the submitted grades for students on the class roster.
For Locking/Unlocking of grade comments the user must have Permission 903 under the 72: Faculty Module.
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Enter grades on enrollment history
Navigate Go to the studentstudent’s profile.
Navigate Go to Person Selected > Enrollment History.
Click the pencil icon next Next to the class for which to update enter the grade, click the pencil.
Edit Change the desired grade.
Click Save.
Enter grades
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using a spreadsheet based on student ID number
Grades can be uploaded to Campus Cafe from a spreadsheet in a specified format. Refer to Batch Enrollment and Final Grade Update from Spreadsheet documentation.
Enter grades
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using a spreadsheet based on student Alumni Class Of number
Each student on their Bios screen has an alumni class of box intended to record the graduation class the student associates him or herself with. If your institution does not use this field, it can be used as an alternative ID number to the Campus Cafe student ID number. Grades can then be imported based on the number in the student's Alumni Class Of.
Permission #1253 is required to access this function.
Using Microsoft Excel, Google Sheets or another spreadsheet software, create a a spreadsheet that must contain the following columns in order: Student Firstname, Student Lastname, User ID, Student Street Address, Student City, Student State, Student Zip, Student Email Address, Course Name, Course Instructor Name, Final Calculated Grade, Enrollment End Date. Save the file in .xlsx, .xls or .csv format.
COLUMN HEADING | DETAILS | REQUIRED? |
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Student Firstname |
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The student's first name | No | |
Student Lastname |
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The student's last name. |
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Yes | |
User ID |
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The number that appears in the student's Campus Cafe Alumni Class Of box. |
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Yes | |
Student Street Address |
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No | ||
Student City |
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No | ||
Student State |
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No | ||
Student Zip |
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No | ||
Student Email Address |
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No | ||
Course Name |
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The course code exactly as it appears in Campus Cafe (e.g. MTH101). | Yes | |
Course Instructor Name |
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The last name of the instructor | No | |
Final Calculated Grade |
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The |
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final course grade. The grade must exist in quality points. | Yes |
Enrollment End Date |
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The last day of the course | No |
Navigate Go to Registrar > Grade Import by Alumni Class Of.
Click Browse Select the and select your file to upload.
Click Import Records.