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Set up in STParm using Parameter Code HOSTRS to define state residency codes. These can be individual states (e.g. MA, RI, CT, etc.) or categories (e.g. in-state, regional, tuition, etc.) depending on your business practices.
Set up in STParm using Parameter Code HOMPNO to define meal plans.
Set up in STParm using Parameter Code HSINSU to define health insurance carriers your students use if you track such information. (e.g. Anthem, Blue Cross Blue Shield, United Healthcare)
Set up in STParm using Parameter Code HOPPCD to define payment plans (e.g. 6-month, 8-month, 12-months). These are informational only and don’t impact billing. See payment plans for setting up payment plan billing.
Set up in STParm using Parameter Code SBCOUN to define counties (e.g. Washington County, Providence County, Kent County, etc.) Counties can be useful if you need to report enrollment data to a government agency or other organization by where students live.
Set up in STParm using Parameter Code HOADST to define admit status. This is independent of the student’s admissions status and allows you to define different categories as your institution requires. For example, you may wish to broadly define new students as in-state, regional and out-of state-admits.
Set up in STParm using Parameter Code HOACGL to define academic goals, particularly those that may change from semester to semester. For example, you may have a students in a program divided into modules and each semester they complete a different module.
Create billing sites. Billing sites may be different physical locations or other ways to group students broadly for billing. For example, site 1 may be your day programs and site 2 your evening programs, each with a different tuition rate.
Create dorms and dorm rooms.
Class levels established.
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Module | Number | Description |
|---|---|---|
Global | 304 | View or change session data |
Global | 760 | View or change business session data |
Global | 761 | View or change housing session data |
Global | 1032 | View Session Tab data grid |
Miscellaneous | 336 | Copy or delete session data for a group of students |
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Go to the student’s profile.
Go to Person Selected > Session Data.
Next to the semester to edit click the pencil or the magnifying glass if you have read only access to view. (see Understanding Student Session Data Fields in documentation below for descriptions of fields)
View session row data by major for many students
You can use the student finder to view all students with a session row that includes a major(s).
Go to Filters > Students.
Click Add Fields and select the filter Session Row Major Code and click Apply.
The Session Row Major Code now shows as a filter. You can select a search operator and then, using the menu, select one or more majors. Campus Cafe then returns any student with a session row with the selected major(s). To narrow results, use Session Row Major Code in conjunction with the Session Row filter to show only students for specific semesters. For example, you could narrow the results to students with a political science session row major in Fall 2024 and exclude students who were previously political science majors but not in Fall 2024.
Understanding student session data fields
Housing
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fields
Resident Code: Used by the billing rules to indicate if housing charges should apply to the student. Resident students are defined as those with ‘R’ or ‘M’. Commuters are defined as students with a ‘C’.
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End Date: The last date the student occupied the dorm room.
Business
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fields
Billing Site: The billing site for the semester. The billing site may drive billing rules.
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Part Time Code: The class enrollment load of the student. This updates nightly if you’ve configured Custom Control GPA_PART_TIME to update the part time code automatically. You must also have configured enrollment load thresholds for the student’s primary major.
Major Code: When major code exists in session data record, that will dictate billing charges for session data term value. If Major Code is blank, Degree Row major code will dictate billing charges. When created via enrollment, billing, admissions entering semester, this is copied from Degree Row value. When copied from another Student Session term data, this will match source Student Session term data.
Billing Rule Code: The rule code to employ if using the Billing Charges interface to set rules. Optional.
Health Insurance Code: Option set here will determine whether student is billed for health insurance. If health insurance code is billed differently based on domestic/international, this reasons on the Bios International Code = Y. If the health insurance code is different based on student billing site, this reasons on the Student Session Billing Site, and the Health Insurance Billing Rules.
Insurance Id: The policy number of the student's health insurance.
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Selected session information is searchable through the Student Finder.
A more comprehensive report with the billing related fields is available through Base Reports. The report in the Billing and Accounts Receivable folder is called Student Session Business Data.