Student Class Schedule Format

About student class schedule format

When students, advisors or staff look at a student’s class schedule, you can choose whether they see this presented as a text list of classes or a graphical calendar.

The text list allows more information to be shown and you to control what is shown through permissions.

The view you choose is common to everyone. You can’t have a different view for, say, students vs. advisors.

The calendar view schedule of class meeting days is updated nightly. The nightly process updates the schedule for the semester set in Reg. Control as well as any semesters with numerical codes +/- 100 from the semester set in Reg. Control. If a change is made to a class meeting day, it will not be reflected on the calendar until the next day. To run this process manually, run Course Date Creation.

 

TextView.png
An example of the list format.
CalendarMonthView.png
An example of the calendar format. Shown here is the month view. Students may also view their schedule by week or day.

Calendar View with Course Listing

If a course has no meeting time, such as an Asynchronous or Online course, it will not show on the Calendar view, as there is no time or day of week data to display. Campus Cafe supports displaying a list of all courses below the calendar view to show all courses, regardless of existing meeting times and days. To enable this view, Custom Control (Admin Menu → Custom Control) Parameter ID “SCHEDSTYLE” Sequence 1, Parameter 1 must be set to CAL and Sequence 1, Parameter 2 must be set to Y. The List view is bound by the search start and end dates, and the grid results are sortable based on each column. The results grid has the same search function as other grids within Campus Cafe:

Please also note that the “Student Schedule View” dates need to be set under the Registration Term Control Record for that term in order to see the courses in the list format.

Courses with Instruction Method OL - Online do not appear on the Calendar View even if meeting time/day data exists for the course. All courses, regardless of meeting time and location or instruction method, display in the course list below the Calendar view.

Prerequisites

Required permissions

Module

Number

Description

Module

Number

Description

System Admin

293

Choose format

Registration

399

Manually force the calendar view to update with new class schedules

System Admin

465

Set text showing above class listing and on schedule print version header/footer

If using the text listing view, permissions also control what pieces of information appears on the schedule. We find most customers set all of these to NA. The following table is the permissions that control the administrative view of the schedule:

Module

Number

Description

Module

Number

Description

493: Student

740

NA Hides the Deficiency Grade

493: Student

741

NA Hides the Final Grade

493: Student

742

NA Hides the Withdrawal Date

493: Student

743

NA Will Hide the Semester Status History

493: Student

748

NA Hides the Last Drop Date

493: Student

832

NA Hides the Last Withdrawal Date

493: Student

833

NA Hides the Last Drop Date

493: Student

834

NA Hides the Last Add Date

493: Student

835

NA Hides the Refund Date

The following Permissions control the student view of their own schedule:

Module

Number

Description

Module

Number

Description

494: My Info

1059

NA Hides the Deficiency Grade

494: My Info

1060

NA Hides the Final Grade

494: My Info

1061

NA Hides the Withdrawal Date

494: My Info

1062

NA Will Hide the Semester Status History

494: My Info

1063

NA Hides the Last Drop Date

494: My Info

1064

NA Hides the Last Withdrawal Date

494: My Info

1065

NA Hides the Last Drop Date

494: My Info

1066

NA Hides the Last Add Date

494: My Info

1067

NA Hides the Refund Date

Choose format

  1. Go to Admin > Custom Control.

  2. In Search enter SCHEDSTYLE.

  3. Click the pencil.

  4. In Parameter Value 1 enter CAL for the graphical calendar or LIST for a text listing.

  5. Click Save.

  6. Go to Admin > Refresh Data Cache.

Set text above list format schedule

When student’s look at their schedule, you can set the text they see above the listing of their classes. This text only appears if you select the list format.

  1. Go to Registrar > Reg. Control.

  2. In Comment 1, 2 and 3 enter the text to show above the class listing. Each comment appears as a separate line.

  3. Click Save.

Calendar view: Days of the week & times

The calendar view may be configured to show a specific time range and certain days by selecting an end of the week day. For example, selecting Friday will show only Monday through Friday on the calendar.

  1. Go to Registrar > Reg. Control.

  2. In School Start Time select the earliest time to show on the day view of the calendar schedule.

  3. In School End Time select the latest time to show on the day view of the calendar schedule.

  4. In Last Day Of School Week select the last day of the school week. The week will always start with Monday.

  5. Click Save.

  6. Changes occur the next day.

Set header and footer shown on printed view

If a student, faculty or staff chooses to view the schedule in print view, you can set the text that appears at the top and/or bottom of the page.

  1. Go to Admin > Adjustable Text.

  2. In Search enter STU_SCHED_PRINT_HEAD for the header text or STU_SCHED_PRINT_FOOT for the footer text.

  3. Click the pencil.

  4. In Value enter your text.

  5. Click Save.

  6. Go to Admin > Refresh Data Cache.