About the accounts receivable (AR) aging processor

Accounts receivable aging is a periodic process that categorizes the institution's accounts receivable by the length of time student invoices have been outstanding. The Campus Cafe process creates the data necessary to run the AR Aging Report, which helps institutions understand how quickly students are paying outstanding balances.

Prerequisites

• Initiate group billing to generate bills for students.

Required permissions

Run the AR aging processor

You must initiate this process to update data displayed on the report.

1. Go to Financials > AR Aging Processor.

   1. Cutoff Date: All outstanding charges as of this date.

   2. Cutoff Semester: All outstanding charges associated with terms beyond this term will be excluded.

   3. Use Enroll/Course Date for Aging: If selected, the balance date will be determined using the enrollment date rather than the billed date. If the enrollment date is blank, the course start date is used provided it exists.

   4. Exclude Semesters: Balances from additional semesters to exclude. For example, you may wish to exclude the upcoming semester as those balances are not yet due.

2. Click Submit.

See the AR aging report

1. Go to Faculty/Staff > Base Reports.

2. Log in to Base Reports.

3. Click Billing > Accounts Receivable.

4. Click AR Aging.

5. Set the parameters of the report.

6. Click View Report.
   Tip: The report may be exported to Excel or other program by clicking the blue disk.