Disburse Awards in Batch
- Robert Lenk
- Chris Barrett
- Nate Parsell
About disbursing awards in batch
After you award students, you’ll need to apply - or disburse - the awards to student ledgers. You can disburse a group of non-federal awards using this process. The process will disburse the scheduled award amount or the remaining portion of the scheduled amount not yet disbursed. The awards will then be sent to bill batch for review and posting to student ledgers.
The process is designed to disburse non-federal aid only.
Unexpected behavior may occur if the awards were uploaded via a spreadsheet. Awards that were previously adjusted may appear in bill batch with the adjusted amount. This could contradict the overall intended award amount.
Prerequisites
Award students.
Required permissions
Module | Number | Description |
|---|---|---|
Student | 984 | Disburse awards in batch |
Video tutorial
Disburse awards
Go to Financials > F/A Disbursement Roster
Use the filters to return the students and awards you wish to disburse. For example, you may in Award Year enter your current aid year and in Award Code select a specific scholarship like the Presidential Fellowship.
Select (check) the students to disburse.
Click Disburse Selected to Billing
A Success message will briefly appear and then automatically close. The message may close so quickly to be unnoticeable.
The awards will be placed in bill batch for posting to student ledgers.
Disbursement date methodology
On the student's financial aid award, the disbursement date will match the date set when posting in bill batch.Â
If an award is posted and then later changed - e.g. increased - the date of the second disbursement that reflects the increase will supplant the original disbursement date on the student's award. The disbursements will show independently on the student ledger with the dates set on bill batch when posted.
