About travel groups

Travel groups allow you to record trips or events. The primary purpose of these groups is typically to support admissions recruitment efforts (e.g. visiting a high school or college fair) but a travel group could also be utilized to track student clubs or other travel.

Within each travel group, you can record individual trips. For example, you may have a group called High School Visits with each trip representing a different high school.

Prerequisites

• The individual leading or responsive for the travel group must be set up in Campus Cafe as faculty/staff.

Required permissions

Create a group

A group is the entity (department, division, club, etc.) responsible for the travel or an overarching description of the travel (e.g. college fairs or high school visits). Each group contains one or more discrete trips. 

1. Go to  Admissions > Travel Groups.

2. Click Add.

   • Staff ID: Enter the Campus Cafe ID number of the individual responsible for the travel entity. You can click Lookup Staff to locate the individual by name.

   • Semester: Choose a semester to associate with the travel

   • Trip Group Name: The entity or overarching description of the travel

   • Start Date: Optionally enter the start date of travel for the group

   • End Date: Optionally enter the end date of travel for the group

   • Comment: Optionally enter a description of the group
     
     

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     Travel group example

3. Click Add.

Add individual trip

Groups contain individual trips. For example, admissions may visit multiple high schools as part of one trip or the ski club may visit multiple mountains during one trip.

1. Go to Admissions > Travel Groups

2. Next to the travel group to add a trip click the magnifying glass.

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3. Next to Add New Trip click the >.
   
   

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4. Complete details about the trip

   • Date: The date of the trip. Required.

   • From Time: The start time of the event. Required.

   • End Time: The end time of the event. Required.

   • Event Type: The type of event. Optional. Options set in STPARM TMTYPE

   • Status Category: Choose the state of the trip. For example, planned, completed, etc. Optional. Options set in STPARM TMSTCT

   • Status: Further details about the status of the trip. For example, a reason the trip was declined. Optional. Options set in STPARM TMSTAT

   • Rating: A field to record the value of the trip. For example, return yearly, do not return, possible return. Optional. Options set in STPARM TMTRRT

   • Current Prospects: The expected or actual number of individuals interested in your institution. Optional

   • Rising Prospects: The expected or actual number of individuals likely to become prospects. Optional

   • Other Prospects: The expected or actual number other individuals expressing interest in your institution. Optional

   • Staff ID Number: Enter the Campus Cafe ID number of the individual responsible for the trip. Required. You can click Lookup Staff to find the person by name.

   • School Code: The associated school. For a trip not associated we a school, institutions can enter their own school code. Required

   • Lookup School: Click to look up the school code corresponding with the school associated with the trip. For a trip not associated we a school, institutions can look up their own school.

   • Comments: A description of the trip. Optional
     
     

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     Trip example

5. Click Add.