Accounts Payable Check Formatting
- Chris Barrett
- Sarah Marciniak
- Janine Anderson
About
When vendors are paid by check, Campus Cafe generates checks designed to be printed on check paper. Because your check paper may vary in design, Campus Cafe permits you to adjust the layout of the check details.
Prerequisites
None
Required permissions
Module | Number | Description |
|---|---|---|
System admin | 293 | Access to custom controls |
Instructions
Go to Admin > Custom Control.
In Search enter APCHECK.
Next to the control to adjust, click the pencil, adjust the control and click Save.
Note: All line and position numbers allow negative decimal values. For example, the following is a valid value: -1.5
APCHECK-1-5: LEFT MARGIN ON PDF CHECK
The number of places for margin
Example: 5
Default Value: 2
APCHECK-1-6: This is the line the 1st detail voucher list will print
The line number from the top margin this item should start printing
Example: 6
Default Value: 3
APCHECK-1-7: This is the line the 2nd detail voucher list will print
The line number from the top margin this item should start printing
Example: 6
Default Value: 3
Seq Number | Parm | Description |
|---|---|---|
1 | 1 | Not in use. |
1 | 2 | Line on the check where check number appears. Line numbers start at top of check. For example, 3 places the check number on the third line from the top of the page.
Optionally, the line number, and position to the left can be specified if this parameter contains a value such as 3|30. This would print the check number on the third line from the top of the check and starts the check number 30 characters from the left edge of the check. Line from top margin | position from left |
1 | 3 | Line on the check where check date and amount appears. Line numbers start at top of check. For example, 7 places the check number on the seventh line from the top of the page.
Optionally, to specify the line and positions of the spelled out amount, date, and numeric amount enter: spelled out amount line | spelled out amount position | date line | date position | numeric amount line | numeric amount position For Example: 9|3|7|30|10|55
|
1 | 4 | Line on the check where payee name and address appears. Line numbers start margin. For example, 11 places the check number on the eleventh line from the top of the page. Optionally, Line from top margin | position from left to move payee and address. For example, 11|30 prints the payee and address on the eleventh line from the top of the page and starts the check number 30 characters from the left edge of the check. |
1 | 5 | The check’s left margin starts on this position. |
1 | 6 | Line on the check where the first voucher detail appears. Line numbers start at top of page. For example, 3 starts the first check detail on line 3 of the page. |
1 | 7 | Line on the page where the second voucher detail appears. Line numbers start at top of page. For example, 40 places the second voucher detail on the fortieth line from the top of the page. |
2 | 1 | Not in use. |
2 | 2 | Not in use. |
