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About batch drop
The batch drop function allows institutions you to remove from a class or classes a group of students. The function also allows the mass removal of all students in a cancelled class.
Process a Batch Drop for Cancelled Classes
Permission #680 is required to access this function.
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Deleting enrollment records impacts billing because without an enrollment record a student's bill will not be adjusted. Campus Cafe recommends deleting records only if billing adjustments are not required. |
This process will remove students from any course set as cancelled on the course screen. This process will only drop the enrollments for students who not have a final grade assigned for the class.
Navigate to Registrar > Multiple Student Course Drop
Select All enrollments in any cancelled course in semester chosen below
Drop Date: Enter the date used as the date the removal is effective
Delete Records: Remove the enrollment record entirely from the system.
Semester: Students in classes marked as cancelled in the selected semester will be removed from those classes
Sub-Semester: Select a sub semester to limit drops to cancelled classes only within the selected sub semester
Drop For All Sub Semesters: Select to remove students from cancelled classes within any sub semester within the semester selectedÂ
Click Submit
Process a Batch Drop Based on an Uploaded Spreadsheet of Students
Permission #680 is required to access this function.
Prerequisites
If dropping from cancelled courses, the courses must be marked as cancelled.
Required permissions
Module | Number | Description |
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Registration | 680 | Batch drop |
Process a batch drop for cancelled classes
Refer to Cancel a Course documentation.
Process a batch drop based on an uploaded spreadsheet of students
| Note |
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Deleting enrollment records impacts billing because without an enrollment record a student's bill will not be adjusted. Campus Cafe recommends deleting records only if billing adjustments are not required. |
This process will remove removes students from a class or classes based on an uploaded spreadsheet. The spreadsheet must contain the following columns ID_NUMBER, COURSE_NUMBER and COURSE_SECTION and be in .xlsx, .xls or .csv format. A pre-filled template can be found here:
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This process will only drop the enrollments for students who do not have a final grade assigned for the class.
Navigate Go to Registrar > Multiple Student Course Drop.
Select All enrollments in the uploaded spreadsheet in the semester chosen below.
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Click Browse and upload your spreadsheet.
Drop Date:
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Represents the date
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recorded as the drop. This date
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may impact the student’s bill if you have tuition and refunds determined by drop date.
Delete Records:
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Select to delete the enrollment records. Campus Cafe recommends extreme caution in selecting this because drop records are critical for accurate billing and reporting.
Semester:
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Select the semester the courses on the spreadsheet are scheduled in.
Click Submit.
Audit
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log
Drops processed through this function will appear in a student's audit log with a comment of either AD or CC, depending on if this process was run for Auto-Drop (AD) or Cancelled Courses (CC).