About faculty

Faculty are individuals in your organization that teach courses, undertake academic research or otherwise hold academic positions. In Campus Cafe, an individual must be faculty to be a class instructor and to gain access to class rosters.

Prerequisites

• Configuration of Campus Cafe permissions for faculty.

Required permissions

Make existing person faculty

You may hire someone as faculty that already exists in Campus Cafe. Perhaps a student graduates and now becomes faculty or a staff member will teach a class in addition to their administrative position.

If the person already exists in Campus Cafe, follow the below directions to grant them faculty status so they can be assigned to a course to teach.

1. Go to All Users > Add Non-Student/Org.

2. Select Faculty/Staff.

3. Enter the person's first name, last name and email exactly as it appears on their existing Campus Cafe record.

4. Click Add.

5. Campus Cafe indicates duplicate records have been located. Click Select next to the individual.

6. Click Submit.

7. You may now need to assign this person a username and a permission group providing access to faculty functions such as course rosters.

Create new faculty

For someone who doesn’t exist in Campus Cafe at all in any capacity (student, staff, donor, etc.) follow the below directions to add the person to Campus Cafe.

1. Go to All Users > Add Non-Student/Org.

2. Select Faculty/Staff.

3. At a minimum, enter the person's first name, last name and email. We recommend you also enter a birthday to prevent duplicate records from being created for the same person.
   
   

   Open

   

   Adding the faculty member Albert Einstein.

4. Click Add.

5. Confirm the information and click Submit.

6. Go to Admin > Refresh Data Cache.

7. You may now need to assign this person a username and a permission group providing access to faculty functions such as course rosters.

Add faculty member details

You can add additional information about your faculty by going to their person record and on demographic screens such as the Bios screen (Person Selected > Bios), Email Addresses screen (Person Selected > Email Address), and Address/Phones screen (Person Selected > Address/Phones).

Information about their faculty position, including their academic department, etc, is stored on the Faculty Info screen (Person Selected > Faculty Info). Setting whether the faculty member is full or part time can assist in copying courses from semester to semester and reporting. Here, faculty can also be designated as a chairperson (department head) to provide them access to class rosters in their department.

Inactivate faculty

If someone stops teaching at your institution, you may wish to inactivate them so they can’t be assigned to a class by accident. This won’t remove them from classes for which they’ve already been assigned and it won’t stop their ability to access Campus Cafe. To prevent them from accessing Campus Cafe, you’ll need to remove their permissions from your identity management provider or Campus Cafe.

1. Go to the faculty’s person record.

2. Go to Person Selected > Faculty Info.

3. For Active Code select Inactive.

4. Click Save.

5. Go to Admin > Refresh Data Cache.

Search for faculty

The faculty finder (Filters > Faculty) allows you to search for groups of faculty. From the finder, you can add activities to a population of faculty. For example, you could use the finder to return all active faculty and then add an activity that sends them an email reminding them to submit grades.