About Financial Aid Control
Financial Aid Control sets the overall options for the financial aid, including what aid is visible to students.
Access Financial Aid Control
Navigate to Student Financials → F/A Control
Add Control/Site
Select Site that you would like to set up from "Add Site" dropdown. For institutions with multiple campuses or multiple COD/FAFSA/Routing/Pell ID's.
Click "Add Control" button
Follow set settings listed in the sections below:
Set the Financial Aid Provider
The financial aid provider informs the Campus Café platform where to expect incoming financial aid data. Campus Café supports data from ISIRS via the Common Origination and Disbursement (COD) system, third-party servicer ECM or manual awards. The provider of data is set in the Export-Import Provider drop down. Selecting COD will tie origination fees to the delivered Campus Café dataset.
Input OPE-ID# for Current Site
Input FICE#/FAFSA School Code
Select "ISIR App Config" from the dropdown to use for the current site. This determines what Inquiry Portal App/Form config to use when an ISIR is imported for a person who does not exist in the system. This allows you to have different inquiries forms/notification emails by Site.
If you do not want inquiries to be created by the ISIR import function, this can be disabled with custom control FA_ISIR_SKIP 1-1 - If set to "Y" ISIR Import will NOT create ISIR inquiries, and it will also skip the duplicate holding table process. Please note that disabling this feature will skip the import of some ISIR’s if it does not find a student with a matching SSN because it will skip the duplicate holding table process.
Set Controls
A control must be set for students to see verified or pending awards on their ledgers (bills)
In the Current Semester box, select your currently active semester.
In the Statement F/A View Semester box choose the semester of the awards to actively show on a student's statement.
Note: This must be the semester furthest out in the future that is desired to be displayed. For example, if you want to show Fall 2020 and Spring 2021 on the student's billing statement, you must select Spring 2021 in this box.In the Payment Page F/A View Semester box, choose the semester of the awards to show on a student's Self Payment Page. This is useful for institutions that bill for a full year, but only want to show the current semester on the student's statement.
In the Current Year box, choose the year award year to display on the financial staff's side by default; this selection also determines what data is shown on the student profile's financial aid status tabs.
Site Name is an optional description for the created Site; it is used only for reference.
In the Current Packaging Semester box choose the default semester that Financial Aid Document Tracking Member will use when Tracking Activities under are added manually.
Note: Documents triggered by an ISIR will be added according to the year of the ISIR.
In the Highest Billing Semester choose a semester. On the Student Finder's amount due column only billing charges for this semester and prior will show. Choose semester 999999 to display charges for all semesters.
On-Campus Res Code and Off Campus Res Code relates to the Default Housing option for ISIR Packaging records for the 2024-2025 ISIR and going forward.
Because the housing options have been removed from the FAFSA application the system must make assumptions to properly package students with their cost of attendance. Thus, by setting these fields will determine the students' default housing selection based on a student’s existing Session Data Record.
On-Campus Res Code: If a student has the selected code on their latest session data record, then the student will have their housing option on the ISIR record selected as a On-Campus resident regardless of the student’s ISIR dependency status.
Off-Campus Res Code: If a student has the selected code on their latest session data record, then the student will have their housing option on the ISIR record selected as Off-Campus student if they are an independent student; if the student is listed as a dependent student then “With Parents” will be selected automatically.
If a student doesn’t have a Session Data Record the system will automatically default to the following:
Dependent status students housing option will be defaulted to “With Parents” on their ISIR record. This can be manually adjusted on the ISIR Packaging detail page.
Independent status students' housing option will be defaulted to “Off-Campus” on their ISIR record. This can be manually adjusted on the ISIR Packaging detail page.
COD Configuration
The COD ID fields are required to be filled in for an institution to be able to use Campus Café's export/import functions for Origination and Disbursement of Federal Financial Aid. For institutions with multiple campuses/sites; multiple F/A Control pages will need to be set up with there related COD ID's.
COD Direct Loan ID
COD Pell ID
COD Routing ID
Finding your IDs on COD
If you do not know your IDs for your institution or site you can find those numbers by logging into the COD website.
Click the "School" button to search for schools; type the full registered name of the school or type the entity ID and click search
Once found, click the red info button next to the site you would like review.
The first 4 IDs are what will be needed for your system.
Once all is completed for the Created Site, press "Save and Back"
Repeat if needed for multiple campuses.
Notes:
For a new year to be listed in the "Current Year" drop down, at least one semester of the new year must be created in STParms under the SMDESC parameter.
Campus Café supplies updated Pell and Subsidized and Unsubsidized (Stafford) loan schedules
