Multiple Applications and Admission History
About Multiple Applications
Campus Cafe supports one active application at a time. Prior applications are archived as read only.
Restrict or Permit Additional Applications
By default Campus Cafe permits an individual to submit only one application of the same application type. Institutions may configure Campus Cafe to permit the submission of multiple applications of the same application type. If so, an individual who applies using an application with the same application type will immediately have his or her previous application archived as read only and the latest application set as current.
Configure Application Type
Navigate to Admissions > Portal Configuration
Next to the desired application click the pencil icon
In the Application Type box choose the application type (Options set using STParm ACAPTY)
Click Save
Permit Multiple Applications of the Same Type
Navigate to Admin > Custom Control
Locate the ProgramId ADMAPPTYPE
Next to ADMAPPTYPE click the pencil icon
In Parameter Value 1 box enter Y
Click Save
Refresh the cache by navigating to Admin > Refresh Data Cache > reload data
Allow Specific Applicant to Submit Multiple Applications with the Same Application Type
If your institution chooses to restrict applicants from submitting more than one application of the same application type, the applicant may never again submit an application with the same application type unless an exception is made.
Make an exception
Navigate to the applicant
Navigate to Person Selected > Applicant
In the Application Type box change the type to not match the application type of the application the applicant wishes to submit
Click Save
View Previous Applications
Navigate to the individual
Navigate to Person Selected > Adm. History
Next to the prior application to review click the magnifying glass
Degree Behavior For New Applications
Students with an existing degree record who applies for a new program with a new application will have the new degree record automatically created when the progress code is changed on the application as defined under Custom Control AD100, Sequence 1, Parameter 3. The new record will not be marked as the current degree automatically to prevent students from accidentally getting off track if they apply for a new program while still completing their current program.
Please note that to properly change a student to the new program the administrator must update the current program status to the appropriate status, and then update the new degree record to current and an active status so the student then will be enrolled under the new program.