Collect Enrollment (Tuition) Deposit

Owned by Robert Lenk
Last updated: Feb 05, 2024 by Chris Barrett
1 min read

About Collecting Enrollment Deposit

Campus Cafe can be configured to collect an enrollment (tuition) deposit from applicants, typically used to hold a spot in an incoming class. An enrollment deposit, which may include a housing deposit, is applied to the student ledger. 

Deposits must be configured prior to students initiating them and process requires a connection to either Authorize.net or Paypal. Refer to Set up Enrollment Deposit for additional information.

Applicant Experience 

Applicants must have proper permissions to access the deposit functions. Refer to Set up Enrollment Deposit for additional information.

  1. Upon log in to Campus Cafe, applicant navigates to Admissions > Applicant Status

  2. Click Pay Deposit

  3. Depending on the permissions configured, applicants may be provided the choice to pay an enrollment (tuition) deposit, housing deposit or both
    Important: Applicants must pay the deposit in full, partial payment of a deposit is not permitted.

  4. Applicant enters billing information

  5. Applicant confirms choice of deposit to pay

  6. Applicant enters additional billing information

  7. Payment processed by third-party payment processor and transaction result is set to cash batch for posting by administrator

Administrative Collection of Deposit

Deposits received via cash or check should be recorded as a payment.